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PMINJ May 2012 Newsletter 

May 2012

Welcome Chapter Announcements Event Reports Project Management Articles New Certificate Holders

Article Submission & Publication Information

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Welcome


VP

Lisa Blake, PMP, VP Programs PMINJ

Let’s talk about an efficient use of time!  Our monthly chapter programs provide a great opportunity for PMINJ members to network, enjoy a delicious meal (at the main site), learn about the latest PM topics from carefully chosen speakers, and earn 1.5 PDUs.   You may not know, however, how many of your fellow PMINJ members generously give their time each month to put these programs together.  The success of each meeting is attributed to the efforts of over 55 PMINJ volunteers!

 The foundation of each Program meeting starts with the investigation and discovery of a valuable speaker. This task is led by Charles Rosen, Speaker Team Leader and his group. They are always on the lookout for topics and speakers who can deliver interesting presentations on relevant subjects. The team works to build a “funnel” of candidates who are carefully screened and chosen.

 Meanwhile, the Satellite Team confirms the sites who will host smaller groups of PMINJ members for a webcast of the meeting.  Team Leader, Morris Wrubel, and Logistics Lead, Prasanna Punnam, work to qualify and support a growing number of locations and Satellite Coordinators – 18 sites as of May 2012. Note that attendance at satellite locations is only for PMINJ members and is free!  

 Coordinating with Meeting Sponsors and handling a dozen logistical details is Director Sandy Sandlin’s specialty.  His behind-the-scenes organizing helps keep the team running smoothly.

 Next comes developing the Flyer to announce the next meeting. Ed Quinn, Flyer Team Leader, is responsible for repackaging various materials on the upcoming programs, announcements from Networking, PMO LCIs, and Sponsors into a condensed bulletin to announce each Chapter meeting program and agenda.
 By the time Marketing sends the email announcement on the first of the month, and the webmaster posts the information, the Programs team is in full gear preparing for the meeting.  

 Catering Team Leaders, Dan Ackerman and Marc Matrulli, contact the facility catering the Main Event to confirm logistics.  They share requirements from the Networking and PMO LCI teams, the Speaker and the A/V Teams prior to the meeting, and work closely with the main location’s facilities team throughout the event.

 As members register for the event, Darlaine Scott-McCoy, Online Registration Team Leader, supports her team to process and track online registrations, respond to questions about the process and assists new members.  The Online Registration Team also prepares the attendance sheets and name tabs for the Onsite Registration Team and Satellite Coordinators.  Another key behind-the-scenes piece of the Programs puzzle is provided by Mary Haas, who creates the speaker’s plaque each month and makes sure it arrives at the Main Location safely and in time for the presentation.

 Onsite Registration Team Leader, Dennis Komsa, and his Team create the Registration Table coverage schedule for the event, and ensure meeting receipts and handouts are copied and ready for distribution. His team also reviews and produces the registration sheets and name tags for the Main Location.  When members arrive, the Onsite Registration Team greets participants and gets the evening off to a smooth start.  

 While the Onsite Registration Team is welcoming the members, and the Networking and PMO LCI groups conduct pre-dinner activities, the A/V Team is busy setting up and holding a pre-meeting test call with the satellites.  Team Leader, Harry Chivarou, and his technical wizards do a sound check and test the equipment.  They launch the conference bridge and webcast service that Rally Software sponsors, and monitor the broadcast.  While the A/V Team records the proceedings, Ron Krukowski’s reporting and Dave Case’s photography capture the meeting highlights.

 Chapter President, Judy Balaban, and I start each meeting promptly at 7PM with Chapter business, announcements and sponsor spots before turning the proceedings over to the Guest Speaker.   

 When the Monthly Programs meeting ends, our Evaluations Team takes over, and Team Leader, Michael Lange, sends a questionnaire to all meeting participants via Survey Monkey to get feedback on the evening.  In the two weeks following the event, the team collects and analyzes the data to help Monthly Programs continually improve.   While the Registration Team and Finance Teams confirm registration numbers and settle accounts, the cycle for the next month’s program is already in progress.  

 Monthly Programs are the product of multiple teams collaborating effectively to deliver a valuable service to Chapter members. Meetings are held on the third Tuesday of every month from January through June, and September through November.  The Programs Team does a fantastic job organizing and hosting these events! Join us for a fun evening of networking and professional development and enjoy!

Chapter Announcements

PMINJ Cares – Volunteers Help Franklin Township Food Bank

By Maureen Sammis and Velmani Natarajan

Tour De Franklin – Community Outreach performed by PMINJ Chapter Volunteers

Tour The Franklin Township Food Bank organizes the annual Tour De Franklin event on the last Sunday of April to raise funds for its operations to continue their mission of supporting neighbors in need . This year’s event was held on 29 April, which was a breezy, beautiful day for bike riding.

 This 23rd Annual Tour de Franklin attracted 568 participants and raised over $44,000 which exceeded last year's record (403 participants and $41,000). Everyone had a terrific time with food, prizes and sunshine galore.

 TourPMINJ Community Outreach team member, Sandra Seidorf, spearheaded the drive to recruit PMINJ chapter members. Her efforts resulted in 12 chapter members volunteering for this year’s event.  

 Our volunteers worked in the following areas:

  • Registration: Sunil Lobo, Ajay Saini, and Velmani Natarajan
  • Food Prep and Clean-up: Sharon McDonnell, Chris Seymour, Tom Mager, Melinda Posipnako, Ayanna Posipnako, Anjaneya Modugu, and Susan McElligott
  • Parking: Dawn Barton and Linden Cadagon


 TourIn addition, PMINJ was well represented by a team of three, who rode in the Bike a Thon led by Audelle Harvey.

 This is an organized event to raise funds.  Therefore, it was planned to start with the registration of the bike riders to enable them to pay donations along with nominal fees for the rides. Riders contributed generously for this precious cause and volunteers appreciated them for this gesture.

 Enthusiastic bike riders of different ages turned up for the various tracks of 62 miles, 40 miles, 25 miles or 5/10 miles through the scenic back roads of Somerset, East Millstone, Franklin Park, Kingston and Griggstown.

Tour Following the event, volunteers suggested improvements in the areas of Food Prep, Registration Desk, Route Map Services and Rider Care Service activities based on lessons learned throughout the day. Barbara A. Fuller, VP of Marketing, will contact the Food Bank to share those lessons learned.

 Thanks to PMINJ volunteers for giving the precious gift of time and helping to make a positive difference in our local community!
 
 New Jersey PMI is looking for mentors to help other project managers in our area to succeed and grow in the Project Management field. The requirements are few but the benefits are extraordinary.

 Volunteers in pictures above:
 First - Sue McElligott
 Second - Melinda Posipnako and her daughter Ayanna
 Third - Gyula Varga from Merck
 Fourth - Ajay Saini

PMINJ Cares – Summer Food Drive – 19 June 2012


Most food drives occur during the holiday season. But when you ask the head of a food bank they will tell you that summer is a time of great need. Why? Because the children of the families that depend on the food bank are out of school and do not have access to free meals.

 To satisfy some of that need the Community Outreach Committee is sponsoring a Summer Food Drive.

 PMINJ Goal: In November, 2011, the main location and three satellites donated approximately 300 pounds of food. Now that we have 18 satellite locations, we expect to triple that amount.

 What can you do?

 Bring a non-perishable food item to the 19 June Chapter meeting - including satellite locations.

 One person in each location will gather the food and take it to a local food bank.

 Volunteer as a point person and / or join the Community Outreach team, contact Sandy Seidorf at .

Event Reports

PMINJ May Symposium – A Rousing Success

By Kalpana Patel, PMINJ Symposium Team

PMINJ hosted their 26th Annual Symposium on 07 May 2012, at the Pines Manor in Edison, New Jersey. Chapter President, Judy Balaban, and VP of Symposium, Deven Trivedi, welcomed over 620 project management professionals.  In a continuing effort to build the strength of our PM community, the theme for this year, “Strategic Project Management”, was chosen to foster strategic PM excellence.  

esi The first keynote speaker of the day, Eric Verzuh, PMP, energized the audience as he walked through the evolution of project management in the work place from being practiced, but not quite visible in the 1980s (PM 1.0) to the current version (PM 4.0).  In alignment with our current innovative economic culture, the project manager needs to be a “power” innovator not just an innovator. Eric continued to ignite the audience with an in-depth analysis of the “Seven Strengths to Power Innovation” during his engaging and interactive discussion.

 Participants had the option to continue this exploration via three strategically planned tracks throughout the day:

  • Strategic Project Management
  • Strategic Leadership
  • Strategic Processes and Tools

 At lunchtime our keynote speaker, Terry Schmidt, brought all the participants together for yet another invigorating discussion about “Applying Strategic PM in Work and Life”. Terry showed the audience how they could use this vertical logic to assess project value, reminding PMs that wrong assumptions are a major reason that projects fail, thus affirming the need to define and verify project objectives. Frank Ryle's closing keynote address also challenged assumptions in a highly interactive format taking the audience through exercises that revealed the gap between language and interpretation.

 Jerry Flach, Director of the PMINJ Symposium, described this event as “Innovative and Influential” Also The Symposium hosted approximately 24 booths including vendor exhibitors, Chapter Communities of Practice (CoP) and Local Communities of Interest (LCI) to provide participants with networking and information  sharing opportunities.

 Members can view Webinars for the symposium at our website .  Members will need to log-in to view these Webinars.  Take advantage of this free service available to PMINJ members only, to learn from great speakers and earn PDUs.

PMINJ March 2012 Chapter Meeting: PMI – The First 40 Years

By Ron Krukowski, PMP

The 20 March 2012 PMINJ Chapter Meeting was held at the Pines Manor in Edison, NJ and was a special event for all who attended.  This event featured one of PMI’s founders, Jim Snyder!

inov8Jim Snyder, a PMI Fellow and one of the original Founders, is one of a very few people who can provide the perspective of more than 40 years of PMI activity and experience.  He is a past Volunteer Executive Director, President and Chairman of the PMI Board.  He is a past member of the Board of Directors of the PMI Educational Foundation, Treasurer of the Delaware Valley Chapter, and a member of the Editorial Review Board of the Project Management Journal.  Mr. Snyder, who is casually referred to as the “Father of PMI,” has been awarded the PMI Man of the Year Award and is an Honorary Life Member of the Institute.  He is also a founding member of the PMI Delaware Valley Chapter and the Pharmaceutical Specific Interest Group (SIG).  Mr. Snyder served as a project manager for PMI’s World Headquarters in Newtown Square, Pennsylvania.  The James R. Snyder Center for Project Management Knowledge and Wisdom, located in the headquarters building, is named in his honor, as is the James R. Snyder Student Paper Award.

Jim started his presentation “PMI – The First 40 Years” with a moment of silence in memory of his friend, PMI Co-Founder, Fellow and Project Manager, Eric Jenett.  Later in his presentation, Jim stated, “There are only four of us original members / founders of PMI left and we are not getting any younger so you better book us fast!”

Jim’s presentation continued to take us on a very interesting journey through the history of PMI – where it came from, where it is today, and where it is heading.  This presentation was a captivating blend of some nostalgia with the main focus on the incisive analysis of factors that motivated a small group of project managers that took their work seriously to start the association we now know as the Project Management Institute.

In-Depth with Jim Synder   

 Prior to the main PMINJ Chapter Meeting, there was a small round table discussion with Jim. Attending this session was Frank Walker, Charles Rosen, Lisa Blake, Maureen Sammis and Ron Krukowski.  During this session, the group took turns asking Jim questions and he shared his most valuable insights with us.

Question: Who are the founders of PMI?
Jim: Well, there is Susan Gallagher, Eric Jenett (Brown & Root), E.A.”Ned” Engman (McDonnell Douglas Automation Co.), Dr. Gordon Davis (Georgia Institute of Technology) and myself, Jim Snyder (Smith Kline & French Labs)

Question: Where did the idea of creating the organization we now know as PMI originate?
Jim: It really evolved and came about out of frustration. Back then you could learn about PERT and CPM from Georgia Tech University.  Also, once you read everything on the topic of project management (realizing both books were very interesting), there was nowhere to get additional information. The question was, “What’s next? How can we communicate with each other?”  We thought about having a symposium and eventually we went from the “thinking” stage to one of “doing.”  We needed a vehicle to exchange information, experiences, etc.

Question: Was Project Management Institute the original name or did the organization start out as something else?
Jim: We considered the name, “American Project Management Society.”  We officially named it, “American Project Management Institute” but renamed it to “Project Management Institute” when we said that this organization would have global participation and membership.

Question: How long did it take for PMI to have its first formal meeting?
Jim: PMI took 2-3 years from inception to its first meeting. There were 70 people in attendance and 30 of these actually joined the organization at that event. We had been keeping track of our first 100 members; today, there are only 5 or these original members remaining.  

Question: The term Project Manager is thrown around loosely. How do you feel about this?
Jim: This does drive me a bit crazy! Along the way, people have lost sight of two very important things. The first is, “What is a project?” And the second, “What are my responsibilities?”

Question: What strikes you different about project managers today compared to 40 years ago?
Jim: I think we are struggling with the same issues as 40 years ago. Regarding 40 years ago, I don’t think there was an official title called “Project Manager” as we know it before the Polaris Missile Project.  However, people did manage projects, but there really was no formal title “Project Manager.”  From my recollection, the term “Project Manager” came about close to when PMI was officially born.  I will say that I think projects were run much better in the late 1970s and early 1980s.

Question: In your opinion, is a project manager born or grown?
Jim: I do believe that you can train someone to be a very good project manager. But then I would ask - are they a project manager or are they managing projects?  You need to find one’s strengths, since in my view, a project manager manages people and needs a higher degree of focus on the “softer” skills. One managing projects is the one to establish and maintain the critical path while crunching the numbers to ensure the project stays on track (my preference was to manage projects). It is essential to run a Meyers Briggs assessment to establish a person’s strengths and engage them where they will be most effective.

Question: We are seeing an overall loss of precision as it pertains to managing projects in the industry. Many don’t feel the need to capture and manage to a critical path. What is your take on this lack of precision?
Jim: I think it is critical that people establish a true critical path and manage to it. Without defining the critical path activities and understanding the interrelationships between those activities, you really can’t manage a project successfully.

Question: How do you feel social media and technology have impacted PMI?
Jim: Based on the connectivity of society and the speed at which information flows, I don’t think we would have been able to start an organization like PMI in this environment. The key to our early success and growth was the fact that there was no other place to obtain project management “best practices” information or hear about what and how other professionals were handling common challenges. We became the entity that created the original community to bring professionals together to share valuable information and experience.

Question: What is the social responsibility of PMI?
Jim: We have a code of ethics that is the heart of the organization. I also think that members of PMI need to become more involved in their communities and abroad. It would be nice to see a PMI emergency response team for coordinating relief activities for local as well as regional disasters. Who better to coordinate these activities but the professionals within our organization?

Question: How do you feel overall about PMI and where it is today?
Jim: It still amazes me that this organization has grown to over 470,000 Certified Professionals (PMPs) from our humble beginning of just five of us in a room.  Although I was against it, certifications are what really sparked the organization’s growth.  This is a great organization where knowledge is shared, people come together to share experiences and form networking relationships. I do believe we must take a more pro-active approach to get the word out about the value of project management and its role in business and engage Senior Executives regarding PMI’s added value.

Closing Thoughts:
Jim: I think it is important for us to get back to the basics and the foundations of this organization.  We need to be thinking “critical path”, identifying and managing those key interdependent activities.  Keep in mind that if you can successfully manage 20% of the activities, you can meet a target date.  You need to be flexible because this 20% will be different from the 20% you were managing yesterday.
   
 I believe PMI has a great future! We need to grow the corporate understanding of project management and its positive impact over the next 5-10 years. We are looking for ways to make professional development even faster and more effective and grow stronger support for our chapters.

 I have worked to establish the PMI Educational Foundation to manage scholarships. Last year we contributed $400k in scholarships and next year we are targeting $1 million in scholarships. Teaching project management to children is a long-term goal and would be great if we could get it into high school curriculums.

 I am currently working on starting a reciprocity program where members who have transferred would have their bio sent to their new chapter president and they would be invited to the next event and formally welcomed.

 With that, this roundtable interview concluded and we thanked Jim for spending this time with us and making this an extraordinary event!

Local Community of Interest – LCI – Career Networking

By Graham Wisdom

Personal Branding – Presented by Dale Carnegie Training

 Don Warkentin, Director of Training at Dale Carnegie Training in Bordentown, NJ, presented a talk on Personal Branding to the Career Networking LCI. His talk focused on networking for project managers and began with a simple yet powerful exercise. He had the group focus on finding some good news to engage in conversation with a partner. Participants found that focusing on positive experiences is a great way to begin a conversation and connect with others. His exercise emphasized the way good news adds energy and can even make people smile.

 Other speakers have consistently reminded the Networking LCI audience that “You are the CEO of your personal brand!” It is clear, therefore, that identifying your brand is important.  Don suggested that project managers begin to design a personal branding statement by completing 3 simple sentences:

  1. I am an expert at:
  2. The value I provide to clients is:
  3. I am unique because:

The goal of completing these 3 sentences is to help you to clearly define your skill sets and the value you can add to clients.  In a networking situation it is important to be able to clearly distinguish yourself from others.  Dale Carnegie believes that being pro-active about your networking relationships and working hard to add value to others will help you have even greater success professionally.

 Don then explored several of Dale Carnegie's key human relations principles that are essential to networking.  He discussed the value of speaking in terms of others’ interests and how critical it is for us to add value to others in order to build a strong network.  The group was encouraged to complete a relationship map and explored Dale Carnegie's first 9 human relations principles, followed by identifying 3 key relationships in their network.

 Finally, the session ended with a technique to help engage others in conversation.  The Conversation Stack is a powerful tool that can allow you to begin to easily explore common interests.  Some suggested questions to utilize are: Do you have children? Pets? Where do you work? Do you travel?  Finding something in common helps the conversation since you’ll then have a basic understanding of each other’s mutual interests.

 Don was assisted, during this lecture, by Radia Carr, a Corporate Training Consultant, also with Dale Carnegie Training.

 The meeting was sponsored by Nicole Hodapp of Walden University, which offers a Project Management course of study.

PM Articles

Next Generation of Project Management – Part I

It’s Not Just the Project; It’s the Business!

By Dr. Aaron Shenhar, PMP
 Professor of Project and Technology Management
 CEO The SPL Group
  , 201-323-3246

In spite of rapid changes in science and technology, the project management (PM) discipline is following concepts that were established in the mid 60’s. While the PMBOK Guide and PMI’s PMP certification are important and necessary building blocks for the profession, it seems they are no longer enough for the needs of today’s dynamic, uncertain, and competitive projects.

Projects today are more complex, changing, and uncertain than ever. They are highly impacted by the dynamics in the business environment and dealing with increased urgency and pace. Furthermore, no project today is completed exactly as planned, and “one size does not fit all.” Few of these realities are being addressed by the traditional project management approach. The question to answer now is: What’s next in project management?  

 First, meeting the project’s time, budget and scope goals does not guarantee a successful project. Unless the project has met its business objectives, we cannot assume “mission accomplished.” Thus, projects today must be seen as business-related activities, and they should be managed with a strategic business-focused mindset to achieve the business results.

 A second evolution is in starting to see the role of a project manager as a leader that needs to deal with creating the vision for the motivation and inspiration of the team. And finally, project managers must learn to adapt their project to its context and environment. Agility is just one step in this direction. We need to identify upfront the project’s unique context and select the right approach for each project.

 The next generation of PM will transform project managers into leaders who must deal with the strategic and business aspects of their projects, build a vision to inspire and motivate their project team, and know how to adapt their style to the project’s context and environment. The new world of project management is illustrated in the next figure. On top of traditional PM we must build three new layers: The adaptive approach, collectively called Dynamic Project Management, the Inspired Leadership approach, dealing with vision and inspiration, and finally, on top, the Business Focused Strategic approach.
  
 

 
Figure 1: The New World of Project Management


 The Strategic Project Leadership® (SPL) approach represents this new world. It was built on the foundation of traditional project management during twenty years of research and work with corporations. SPL helps organizations deal with their projects in a flexible and adaptive way and focus their projects on business results by creating value, competitive advantage, and winning in the marketplace. This integrated, industry-proven, and PMI award-winning approach combines the business-related needs of projects, the operational aspects of getting the job done, and the leadership perspective of inspiring and motivating the team.  SPL enables project teams to integrate Strategic Project Leadership into their current practices by building new skills on top of the existing PMBOK knowledge areas.

 To learn more go to: www.splwin.com

 Author’s Bio

 Dr. Shenhar, the developer of SPL and the CEO of The SPL Group, is regarded as one of the world’s leading experts in project management, innovation, and execution leadership. He was the first recipient of the PMI Research Achievement Award, and is the holder of five academic degrees in engineering and management.  
 After a first career as executive in the defense industry, Dr. Shenhar served as tenured professor at several universities where he founded new academic programs, including project management programs at Stevens Institute of Technology and Rutgers University. He is one of the most published and cited authors in project management, and his work has influenced project and technology management research and education throughout the world. He served as consultant to major corporations such as 3M, Honeywell, Intel, NASA, Dow Jones & Co., U.S. Army, and Tata. He is co-author of the recent book, Reinventing Project Management, published by Harvard Business School Press. The book was selected among the top five best business books of the year.

New Certificate Holders

The following have received their certifications since the last newsletter (through 30 Apr 2012):
PMPs
 Anthony Acs
 Mohsin Ansari
 Ravindra Bhangale
 Ameet Bhatt
 Mariann Brodowski
 Vibha Chawla
 Mary Cullen
 Mayank Desai
 Penny Edmiston
 James Favo
 Sandeep Furia
 Ramesh Gongalla
 Hiroshi Goto
 Glen Hoos
 Marina Iakovleva
 Michael Kildea
 Arun Kolal
 Norman Kurzeja
 Shawn Leffler
 Mark Lennon
 James Maguire
 Parthasarathi Mallikarjun
 Sharon McCudden
 Gerard Edward McKenzie
 Angela Melia
 Ayoade Mustapha
 Puliyur Narayanan
 Paul Nasser
 Rinal Patel
 Sanjay Patil
 Kimberly Perdue
 Virginia Petzinger
 Warren Reichle
 Joseph Retuerto
 EMILY RIOS
 Jeffrey Rose
 Masahiro Sakuramoto
 Snehal Shah
 Louis Spadafora
 Manish Srivastava
 Lori Sternthal
 Vidhya Subbaraj
 Krishna Tekale
 Catherine Tseng
 Joanne Verdonik
 Edward Wardell
 Erik Werfel
 Harold White
 Elizabeth Yesko
 Don Zhang


PgMP
Lotfy Sabry Mohamad
 
CAPM
Joanna Belcik
 Harshawardhan Mestri Balasaheb
 Lotfy Sabry Mohamad
 Karina Ponomarciuc
 Ellen Trama
 Derrick Ward
 
PMI-RMP
Lotfy Sabry Mohamad
 Narendra Shrivastava
 Samson Tom
PMI-SP
Lotfy Sabry Mohamad
 Lee Shapiro-London
 
PMI-ACP
 Brian Barretto
 Judy Berkowitz
 Lawren Greene
 Nitin Khanna
 Nadiya Oliver
 Ramkumar Srinivasan

Article Submission & Publication Information


BarbaraEditor guest editor Barbara Fuller


Submissions:
    • Where to Send: Contact the newsletter editor, at for newsletter related items, to submit articles and to provide feedback. All members are invited to submit articles, meeting reviews, or other items of interest for publication.
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    Schedule:
    • Newsletters are published every other month: Jan, Mar, May, Jul, Sep, Nov
    • Articles due to the Editor by the 1st of the month.
    • Newsletters will be published via email and on the PMINJ website by the 25th of the month.

    Newsletter Team:
    • Elena Kostenko – PMINJ Quality Manager
    • Laurie Policastro – PMINJ Marketing Content Manager
    • Mike Grant – PMINJ Marketing Content Manager

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