During the holiday season, it is a time when we pause to give thanks for the many things we are grateful for throughout the year. I am pausing to thank you, the dedicated and loyal members of the PMI New Jersey Chapter.
With the New Year approaching, I reflect on the challenges and accomplishments of the past 12 months and look forward to the future. As PMINJ closes 2014, here’s what I’m most proud of – and what has me energized for 2015.
The New Jersey Chapter is one of the largest PMI chapters in the world. The chapter volunteers and Board serve 4700+ members by offering the best in professional development opportunities, membership recognition, networking, community outreach, and timely and effective communications. I thank the volunteers and Board of Directors that serve and the chapter members for their participation in the offerings.
In 2014 the chapter expanded its reach into the state with additional satellite locations now totaling 19 locations for members to attend monthly program meetings. The chapter offered two symposia providing full days of learning, 11 program meetings offering a total of 16.5 PDUs and multiple workshops and courses. PMINJ also recognizes excellence in project management with Project of the Year and Project Manager of the Year Awards.
PMINJ was awarded a PMI Excellence Award for Community Outreach for 2014. Hours of work went into multiple community outreach efforts including participation in project managing a bike-a-thon for a local food pantry, teaching project management in schools and awarding scholarships to our member’s children through a vigorous selection process.
In 2015, the chapter will be looking to continue to expand its reach into the state, reaching all members no matter what part of the state they reside or work. PMINJ looks to further serve the community with project management expertise for non-profit organizations and schools, as well as partnering with state corporations. We look forward to attracting and serving all of our members - from millennials to boomers.
Thank you for your confidence, your support and
continued participation in the PMI New Jersey Chapter. I
wish you all the best in 2015. May it be healthy, happy
Chapters are the face of PMI to most members. The best of
these groups provide outstanding opportunities and service
to their members and subscribers – and the New Jersey
chapter can be counted among the best. During this past
October's PMI® Leadership Institute Meeting – North
America, the New Jersey chapter was recognized by PMI for
its outstanding commitment and leadership in supporting
top-notch programs, projects and activities. PMI
recognized the New Jersey chapter with a leadership award
citing the exemplary programs, products and services PMINJ
has provided to its members. PMINJ has made tremendous
contributions to the development and implementation of
PMI’s strategic vision and mission and to the advancement
of PMI’s envisioned goal.
Chapter President Judy Balaban, PMP, called the PMI New Jersey Chapter “the Chapter with a ‘can-do’ spirit!”
“We are one of the largest chapters in PMI, and we have a huge heart to match. It is important for chapters to collaborate and support each other by sharing ideas and best practices to increase operational efficiencies, improve member experiences and deliver innovative solutions,” she said. “The chapter looks forward to sharing innovations on how remote ‘satellite’ meeting sites were established from main program sites to approximately 20 corporate, university and local community locations, serving communities of all types.”
Notable contributions by the PMI New Jersey Chapter to the communities of NJ and in support of PMI’s vision of the advancement of project management are:
Thank you all for your continued support, contributions
and volunteerism and for helping to make PMINJ an
Anand is one of the founding
members of the newly formed Member Service Center. He
joined in April to help develop the initial launch of the
Member Services Team. He was a strong contributor in the
development and organization of our Member Service page on
the chapter website. He assumed responsibility for Member
Services during our peak period of new program year
colliding with website challenges. He escalated issues
quickly and stayed on the task through to resolution. He
demonstrated and continues to demonstrate a commitment to
our members to provide exceptional customer service.
The PMINJ Regional Symposium is seeking original presentations from excellent speakers. Consider submitting a presentation that will enable the creative use and innovative application of both new and traditional techniques for the Project Management profession. We need a number of advanced PM topics for our experienced members.
Prepare a proposed speaker presentation for submittal expecting a 1-hour session, including time for questions. Final presentation lengths will be determined as part of the review process. Selection criteria includes: originality, contribution to Project Management, timeliness, fit with program balance and demonstrated speaking excellence. Consider sharing your insights with the PM community.
The purpose of the Award is to recognize, honor,
publicize, and celebrate the accomplishments of the
Project Team involved in the Project of the Year (POY) for
superior performance and execution of exemplary project
management. All projects, regardless of size
and industry, are encouraged to participate.
Nominations for the NJ PMI Project of the Year (POY) are now being accepted. The winner will be announced in March and the award will be presented at the April chapter meeting. Additional details regarding purpose, eligibility, criteria, and judging are found on the website.
Come join us for a Seminar at
Sea! Visit Bermuda and appreciate its charms, like
the beautiful pink sand beaches, stunning turquoise water,
and warm, friendly people. The cruise is everything
you ever wanted for relaxation, exercise, entertainment,
fun, and ooh the food! If that's not enticing
enough, enjoy a Project Management transformational
experience, network with other PMs, and enhance your
motivation and project leadership skills -- all while
earning PDUs at sea, and still having vacation time with
family and friends.
Judy Balaban, President and Deven Trivedi, Vice President Symposium, of the PMINJ chapter welcomed attendees to the Ninth IPM Day celebration. Judy announced that the chapter received the 2014 PMI® Chapter Award for Collaboration & Outreach – Category IV. This award was earned for recognition of the chapter’s strong partnership with community organizations including the Franklin Township Food Bank that attendees helped replenish on this 2014 IPM Day.
Dave Maurer ignited the event with in extremis project management in a historical recounting of the Cuban Missile Crisis. Diverting WW3 was the goal of this high-risk project with potential high impact from the consequences. With trust and risk as two sides of the same coin, effective communications and serious stakeholder management were essential. Citing Fisher and Ury’s Getting To Yes including focusing on interests, not positions, Dave identified how Interest Base Negotiations further assured this project goal - “Don't corner a skunk!”
Next, Rita Mitjans presented “Leveraging Social Responsibility to Drive Engagement and Business Value.” She described ADP’s Corporate Social Responsibility (CSR) and its alignment with Project Management to drive global corporate initiatives. Rita emphasized that "talent and our people are our most important asset.” Audience members learned that 40 percent of ADP’s associates are millennials, a generation that demands corporate social responsibility. ADP aligned key stakeholder issues with business strategy to determine the most relevant CSR issues including environmental sustainability programs that also enable cost savings by reducing energy usage and waste. Another pillar, Associate Engagement promotes volunteerism including one day a year off for employees to participate in a service opportunity of their choice including building green homes with Paterson Habitat for Humanity.
David Dye presented from his book, The Seven Things Your Team Needs to Hear You Say to assure productive, energized and innovative team results. “A plan without people is useless!” Leaders, as the #1 influence on a team, have to become “Chief Belief Officers” encouraging what seems impossible especially under stress. David indicated that leaders need to make a safe environment for ideas, connect work with purpose and assure the skills and equipment are available to do the job. Leaders also need to be humble enough to apologize when they make mistakes; create a culture of helping; and realize that a 'thank you' can be highly relevant.
Eric Kulikowski dared audience members to
be amazing during two afternoon sessions. “The ABC's
of KPI's: Selecting Metrics that Drive World Class
Behaviors and Results” revealed that since what gets
measured, gets done, metrics should drive desired
behaviors. Identifying that some of the most compelling
aspects of work are hard to measure, especially since
people have to motivate themselves. Eric turned the
purpose of metrics on its head “What gets measured gets
talked about; what gets talked about inspires decisions;
what inspires a decision gets a plan; what gets a plan
gets done!” Echoing David Dye’s presentation in the next
session - “Why Should They Care: Overcoming the Resistance
to Change,” Eric affirmed that leaders have to drive
communication expectations with their teams including
demonstrating desired behavior and building on common
The event was very successful. Based
on the attendee survey, 92% considered the event met or
exceeded expectatiions and 89% were satisfied with the
speakers and the quality of the content provided.
Several of the verbal comments included:
On September 29, 2014, John Tse, PMINJ Vice President Professional Development, Louis Vazquez, PMINJ Director Project Awards, and Dennis McCarthy, PMINJ Director Corporate Outreach, represented PMI and the PMI New Jersey Chapter at the Rutgers School of Management and Labor Relations Career Fair at the Rutgers Livingston Campus.
The PMINJ Team engaged with a wide spectrum of people, including undergraduates, graduate students, professors and staff that attended the Career Fair; handing out PMINJ brochures, answering project management questions, and giving away Hershey Kisses.
Many of the attendees had never considered how project management practices and skills could relate to their current (or future) careers in Human Resources and / or Labor Relations, but once the principles of project management were described, a lot of them were interested in finding out more about project management, PMI, PMINJ, and certification options.
Special thanks to John Tse for making these arrangements with Rutgers so that we could provide some information to the undergraduates and graduate students who will be embarking on their careers in the near future in the global job market. PMINJ is committed to offering opportunities to its student members to enhance their marketable knowledge through programs and professional development, expand their skill sets through volunteer opportunities, and broaden their views by making them aware of possible options in the project management field.
This month, we are highlighting the PMINJ satellite office in Marlton, located in South Jersey. Here a group of PMINJ members convene for the monthly meeting, share contact information, round-table discussions and themed dinners. The group meets in a large conference room at the CSC building at 7000 East Lincoln Drive, in Marlton, NJ.
The leaders and facilitators of the Marlton satellite office are Trisha Quinn, PMP, LMP and Robert Kane, PMP. Trisha is the Middleware Production Support Team Lead, North American Public Sector, Enterprise Applications SAP Competency Center CSC, and Robert Kane is an IT Consultant, North American Public Sector CSC. They collaborate together to create a professional and well-run PMI meeting at the Marlton location.
“We have a good camaraderie with our regulars,” says Trisha. The group dynamics make it fun according to Trish. “As a group, we discuss and critique the presentations during and after the meeting depending on the topic. We also talk about what is going on in our own projects.”
The November meeting on “Adaptive Lean Six Sigma / Adaptive Project Management” presented by John Muka was particularly interesting to the group who found the speaker was able to provide relevant insights into creating a repeatable process while managing a project.
At this location, CSC has a lot of project managers who also benefit from having PMINJ meetings onsite. “We get a variety of people across multiple industries both near and far to Marlton,” stated Trisha. For example, Marlton has one regular attendee who chooses to travel to the Marlton location even though he is located in PA. This location is relatively easier for him to travel to when considering the traffic and accessibility to the site.
Combining fun, convenience and camaraderie is what makes this location successful. “Initially we started with pizza before the meetings, then some snacks and dessert goodies. This year we've tried to work in themed snacks - October was Taco Tuesday,” said Trisha. Then the lean PM added, “I'm the one who brings in the ‘healthy’ snacks, but of course no one wants my carrots when there are cannoli sitting on the table!”
Marlton is considered the furthest southwest New Jersey location which is easy for those who would have to otherwise travel long distances for similar meetings.
The location is conveniently located at the intersection of Routes 73 and 295, and close to the NJ Turnpike exit 4. It is ideal for members who would otherwise not attend the monthly meeting if it were held only at the main location. All PMINJ members are welcome to join the satellite group meeting by registering online at PMINJ.org.
Are you in the process of studying for the Project Management Professional (PMP)® Exam? Have you read through what the A Guide to the Project Management Body of Knowledge (PMBOK® Guide) says about the Project Management Plan? Confused? If you answered yes to any of these questions, then you are in the right place. In this article we are going to discuss what the Project Management Plan is, why fully understanding the Project Management Plan is essential to both project success and PMP Exam success, what subsidiary plans and documents are, and once approved how changes are made to the Project Management Plan.
What is the Project Management Plan?
Why is understanding the Project Management Plan
essential to both project success and PMP Exam success?
What are subsidiary plans and documents?
How are changes made to the Project Management Plan?
The Project Management Plan is a vast topic and this article has only scratched the surface of a few aspects. There are many other facets such as the other inputs besides subsidiary plans and documents, how it is used to communicate how the project will be executed and controlled, the importance and usage of a Project Management Information System, and the formality of the Project Management Plan all of which are vital to know and understand for the PMP Exam. A few additional aspects to keep in mind when studying the Project Management Plan are that it is typically a formal written document, that it guides project execution and control, that it is approved by the project stakeholders, and that the project cannot start until the Project Management Plan is approved.
In order to understand this topic completely read the Develop Project Management Plan section in the PMBOK® Guide. Then explain what a Project Management Plan is, how it is developed, and how it is changed to a friend who is not a project manager. Because if you can explain it clearly to them, then you fully understand it yourself; and use a Project Management Plan for your projects because practice makes perfect when it comes to the PMP Exam.
Vinay Kumar Shankam Narayana