Project Management Articles
New Certificate Holders
& Publication Information
By Judy Balaban, President
Return to top
During the holiday season, it is a time when we pause to give thanks
for the many things we are grateful for throughout the year. I am pausing
to thank you, the dedicated and loyal members of the PMI New Jersey Chapter.
With the New Year approaching, I reflect on the challenges and
accomplishments of the past 12 months and look forward to the future.
As PMINJ closes 2014, here’s what I’m most proud of – and what has me energized
The New Jersey Chapter is one of the largest PMI chapters in the
world. The chapter volunteers and Board serve 4700+ members by offering
the best in professional development opportunities, membership recognition,
networking, community outreach, and timely and effective communications.
I thank the volunteers and Board of Directors that serve and the chapter
members for their participation in the offerings.
In 2014 the chapter expanded its reach into the state with additional
satellite locations now totaling 19 locations for members to attend monthly
program meetings. The chapter offered two symposia providing full
days of learning, 11 program meetings offering a total of 16.5 PDUs and
multiple workshops and courses. PMINJ also recognizes excellence in
project management with Project of the Year and Project Manager of the Year
PMINJ was awarded a PMI Excellence Award for Community Outreach
for 2014. Hours of work went into multiple community outreach efforts
including participation in project managing a bike-a-thon for a local food
pantry, teaching project management in schools and awarding scholarships
to our member’s children through a vigorous selection process.
In 2015, the chapter will be looking to continue to expand its
reach into the state, reaching all members no matter what part of the state
they reside or work. PMINJ looks to further serve the community with
project management expertise for non-profit organizations and schools,
as well as partnering with state corporations. We look forward to
attracting and serving all of our members - from millennials to boomers.
Thank you for your confidence, your support and continued participation
in the PMI New Jersey Chapter. I wish you all the best in 2015. May it
be healthy, happy and prosperous!
PMINJ Wins PMI Collaboration and Outreach Award
- Category IV 2014
By Nora Leary
Return to top
Chapters are the face of PMI to most members. The best of these
groups provide outstanding opportunities and service to their members and
subscribers – and the New Jersey chapter can be counted among the best.
During this past October's PMI® Leadership Institute Meeting –
North America, the New Jersey chapter was recognized by PMI for its outstanding
commitment and leadership in supporting top-notch programs, projects and
activities. PMI recognized the New Jersey chapter with a leadership award
citing the exemplary programs, products and services PMINJ has provided
to its members. PMINJ has made tremendous contributions to the development
and implementation of PMI’s strategic vision and mission and to the advancement
of PMI’s envisioned goal.
Chapter President Judy Balaban, PMP, called the PMI New Jersey Chapter
“the Chapter with a ‘can-do’ spirit!”
“We are one of the largest chapters in PMI, and we have a huge heart
to match. It is important for chapters to collaborate and support each other
by sharing ideas and best practices to increase operational efficiencies,
improve member experiences and deliver innovative solutions,” she said.
“The chapter looks forward to sharing innovations on how remote ‘satellite’
meeting sites were established from main program sites to approximately
20 corporate, university and local community locations, serving communities
of all types.”
Notable contributions by the PMI New Jersey Chapter to the communities
of NJ and in support of PMI’s vision of the advancement of project management
- Formed a school outreach team to teach the value of
project management skills to elementary and high school students by applying
PMI methods to real world projects while highlighting concepts, including
communication, organization, leadership, responsibility and teamwork.
- Actively partnered with local organizations to promote
the project management profession and best practices; provided project
management speakers and presentations as well as PMI and chapter marketing
materials to JPMorgan Chase, Merck, PSE&G, SAIC and Verizon Wireless.
- Contacted the State of New Jersey Office of Information
Technology (NJOIT) regarding a partnership to provide speakers for NJOIT
project management meetings.
- Opened communications between the PMI New Jersey Chapter
and the governor’s office on International Project Management Day and the
benefits of the state’s project managers.
- Developed a strong partnership with community organizations,
in particular the Franklin Township Food Bank.
Thank you all for your continued support, contributions and volunteerism
and for helping to make PMINJ an outstanding chapter!
from left: Dennis McCarthy, Barbara Fuller, Judy Balaban,
Lisa Blake, John Tse, Mark Langley
Volunteer of the Q32014 – Anand Shanmugam
By Nita Parikh
Return to top
Anand is one of the founding members of the newly formed Member Service
Center. He joined in April to help develop the initial launch of the Member
Services Team. He was a strong contributor in the development and organization
of our Member Service page on the chapter website. He assumed responsibility
for Member Services during our peak period of new program year colliding
with website challenges. He escalated issues quickly and stayed on the
task through to resolution. He demonstrated and continues to demonstrate
a commitment to our members to provide exceptional customer service.
See all past VoQs.
Speaker Solicitation for the May 2015 Symposium
Return to top
The PMINJ Regional Symposium is seeking original presentations
from excellent speakers. Consider submitting a presentation that
will enable the creative use and innovative application of both new and
traditional techniques for the Project Management profession. We need
a number of advanced PM topics for our experienced members.
Prepare a proposed speaker presentation for submittal expecting
a 1-hour session, including time for questions. Final presentation
lengths will be determined as part of the review process. Selection criteria
includes: originality, contribution to Project Management, timeliness, fit
with program balance and demonstrated speaking excellence. Consider
sharing your insights with the PM community.
Project of the Year Nominations Due 01 Mar 15
Return to top
The purpose of the Award is to recognize, honor, publicize, and
celebrate the accomplishments of the Project Team involved in the Project
of the Year (POY) for superior performance and execution of exemplary project
All projects, regardless of
size and industry, are encouraged to participate.
Nominations for the NJ PMI Project of the Year (POY) are now being
accepted. The winner will be announced in March and the award will
be presented at the April chapter meeting. Additional details regarding
purpose, eligibility, criteria, and judging are found on the website.
Seminar at Sea – August 2015
Return to top
Come join us for a Seminar at Sea! Visit Bermuda and appreciate
its charms, like the beautiful pink sand beaches, stunning turquoise water,
and warm, friendly people. The cruise is everything you ever wanted
for relaxation, exercise, entertainment, fun, and ooh the food!
If that's not enticing enough, enjoy a Project Management transformational
experience, network with other PMs, and enhance your motivation and project
leadership skills -- all while earning PDUs at sea, and still having vacation
time with family and friends.
Additional details are on the website.
IPM Day 2014
By Jerry Flach
Return to top
Judy Balaban, President and Deven Trivedi, Vice President
Symposium, of the PMINJ chapter welcomed attendees to the Ninth IPM Day
celebration. Judy announced that the chapter received the 2014 PMI®
Chapter Award for Collaboration & Outreach – Category IV. This award was
earned for recognition of the chapter’s strong partnership with community
organizations including the Franklin Township Food Bank that attendees helped
replenish on this 2014 IPM Day.
Dave Maurer ignited the event with in extremis project management in
a historical recounting of the Cuban Missile Crisis. Diverting WW3 was the
goal of this high-risk project with potential high impact from the consequences.
With trust and risk as two sides of the same coin, effective communications
and serious stakeholder management were essential. Citing Fisher and Ury’s
Getting To Yes including focusing on interests, not positions, Dave identified
how Interest Base Negotiations further assured this project goal - “Don't
corner a skunk!”
Next, Rita Mitjans presented “Leveraging Social Responsibility to Drive
Engagement and Business Value.” She described ADP’s Corporate Social Responsibility
(CSR) and its alignment with Project Management to drive global corporate
initiatives. Rita emphasized that "talent and our people are our most
important asset.” Audience members learned that 40 percent of ADP’s associates
are millennials, a generation that demands corporate social responsibility.
ADP aligned key stakeholder issues with business strategy to determine the
most relevant CSR issues including environmental sustainability programs
that also enable cost savings by reducing energy usage and waste. Another
pillar, Associate Engagement promotes volunteerism including one day a year
off for employees to participate in a service opportunity of their choice
including building green homes with Paterson Habitat for Humanity.
David Dye presented from his book, The Seven Things Your Team Needs
to Hear You Say to assure productive, energized and innovative team results.
“A plan without people is useless!” Leaders, as the #1 influence on a team,
have to become “Chief Belief Officers” encouraging what seems impossible
especially under stress. David indicated that leaders need to make a safe
environment for ideas, connect work with purpose and assure the skills and
equipment are available to do the job. Leaders also need to be humble
enough to apologize when they make mistakes; create a culture of helping;
and realize that a 'thank you' can be highly relevant.
Eric Kulikowski dared audience members to be amazing during two afternoon
sessions. “The ABC's of KPI's: Selecting Metrics that Drive World
Class Behaviors and Results” revealed that since what gets measured, gets
done, metrics should drive desired behaviors. Identifying that some of the
most compelling aspects of work are hard to measure, especially since people
have to motivate themselves. Eric turned the purpose of metrics on its
head “What gets measured gets talked about; what gets talked about inspires
decisions; what inspires a decision gets a plan; what gets a plan gets
done!” Echoing David Dye’s presentation in the next session - “Why Should
They Care: Overcoming the Resistance to Change,” Eric affirmed that leaders
have to drive communication expectations with their teams including demonstrating
desired behavior and building on common understanding.
The event was very successful. Based on the
attendee survey, 92% considered the event met or exceeded expectatiions
and 89% were satisfied with the speakers and the quality of the content
provided. Several of the verbal comments included:
- Speakers were excellent. Networking was fabulous. Facility
- Overall a very well organized event with relevant topics.
will return next year.
- Everything was excellent! The speakers were great, it was
very well organized, the Palace was excellent - place and food and service
and I learned a lot! I left feeling energized about being in Project Management!
Thank you so much for all of your planning and hard work on this day! I
hope to keep recommending this day to my peers and I hope to attend next
year! Thank you, again!
- I enjoyed all the presentations. People are so important
to project success and this seminar focused on that.
PMINJ Attends Rutgers Career Fair
By Dennis McCarthy
Return to top
On September 29, 2014, John Tse, PMINJ Vice President Professional
Development, Louis Vazquez, PMINJ Director Project Awards, and Dennis
McCarthy, PMINJ Director Corporate Outreach, represented PMI and the PMI
New Jersey Chapter at the Rutgers School of Management and Labor Relations
Career Fair at the Rutgers Livingston Campus.
The PMINJ Team engaged with a wide spectrum of people, including undergraduates,
graduate students, professors and staff that attended the Career Fair;
handing out PMINJ brochures, answering project management questions, and
giving away Hershey Kisses.
Many of the attendees had never considered how project management practices
and skills could relate to their current (or future) careers in Human Resources
and / or Labor Relations, but once the principles of project management
were described, a lot of them were interested in finding out more about
project management, PMI, PMINJ, and certification options.
Special thanks to John Tse for making these arrangements with Rutgers so
that we could provide some information to the undergraduates and graduate
students who will be embarking on their careers in the near future in the
global job market. PMINJ is committed to offering opportunities to its
student members to enhance their marketable knowledge through programs
and professional development, expand their skill sets through volunteer
opportunities, and broaden their views by making them aware of possible
options in the project management field.
PMINJ Corporate Outreach Visits Merck
By Aaron Corona
Return to top
On October 24, Bruce Fieggen attended the Merck Regulatory Submission
Project Manager staff meeting, and presented “Planning Regulatory
Projects.” The hour long presentation provided an overview of project planning
in a regulatory environment. The presentation detailed the project management
methodology in planning a project, and connected the steps to a real-life
example of a common regulatory submission type.
The presentation was well-received and the group really appreciated
an external speaker presenting at their staff meeting. According
to the feedback gathered, Bruce was a very engaging speaker and provided
some real-life situations to help drive home some key points. The attendees,
both in-house and remote, were polite, attentive and asked some great questions.
Spotlight on the Satellites - Marlton, NJ
By Nora Leary, PMP
Return to top
This month, we are highlighting the PMINJ satellite office in
Marlton, located in South Jersey. Here a group of PMINJ members convene for
the monthly meeting, share contact information, round-table discussions and
themed dinners. The group meets in a large conference room at the CSC building
at 7000 East Lincoln Drive, in Marlton, NJ.
The leaders and facilitators of the Marlton satellite office are Trisha
Quinn, PMP, LMP and Robert Kane, PMP. Trisha is the Middleware Production
Support Team Lead, North American Public Sector, Enterprise Applications
SAP Competency Center CSC, and Robert Kane is an IT Consultant, North American
Public Sector CSC. They collaborate together to create a professional
and well-run PMI meeting at the Marlton location.
“We have a good camaraderie with our regulars,” says Trisha. The
group dynamics make it fun according to Trish. “As a group, we discuss
and critique the presentations during and after the meeting depending on
the topic. We also talk about what is going on in our own projects.”
The November meeting on “Adaptive Lean Six Sigma / Adaptive Project
Management” presented by John Muka was particularly interesting to the
group who found the speaker was able to provide relevant insights into
creating a repeatable process while managing a project.
At this location, CSC has a lot of project managers who also benefit
from having PMINJ meetings onsite. “We get a variety of people across
multiple industries both near and far to Marlton,” stated Trisha. For
example, Marlton has one regular attendee who chooses to travel to the
Marlton location even though he is located in PA. This location is relatively
easier for him to travel to when considering the traffic and accessibility
to the site.
Combining fun, convenience and camaraderie is what makes this location
successful. “Initially we started with pizza before the meetings, then
some snacks and dessert goodies. This year we've tried to work in themed
snacks - October was Taco Tuesday,” said Trisha. Then the lean PM added,
“I'm the one who brings in the ‘healthy’ snacks, but of course no one wants
my carrots when there are cannoli sitting on the table!”
Marlton is considered the furthest southwest New Jersey location
which is easy for those who would have to otherwise travel long distances
for similar meetings.
The location is conveniently located at the intersection of Routes
73 and 295, and close to the NJ Turnpike exit 4. It is ideal for members
who would otherwise not attend the monthly meeting if it were held only
at the main location. All PMINJ members are welcome to join the satellite
group meeting by registering online at PMINJ.org.
Project Management Article
You Must Know The PM Plan for Your PMP Exam
By Cornelius Fichtner, PMP, CSM
Return to top
Are you in the process of studying for the Project Management
Professional (PMP)® Exam? Have you read through what the A Guide to the
Project Management Body of Knowledge (PMBOK® Guide) says about the Project
Management Plan? Confused? If you answered yes to any of these questions,
then you are in the right place. In this article we are going to discuss
what the Project Management Plan is, why fully understanding the Project
Management Plan is essential to both project success and PMP Exam success,
what subsidiary plans and documents are, and once approved how changes are
made to the Project Management Plan.
What is the Project Management Plan?
According to the PMBOK® Guide, the Project Management
Plan is “the document that describes how the project will be executed,
monitored, and controlled.” Objectives of the Project Management Plan include
documenting assumptions and decisions, communicating how the project will
be executed, and documenting high level goals, costs, and milestones. The
Project Management Plan is much more than a single document that is created
and set aside. It integrates subsidiary plans and documents, it is created
during the Planning Process Group and is expected to be updated as the
project progresses. It is a living document.
Why is understanding the Project Management Plan essential
to both project success and PMP Exam success?
That is because it is the “go to” document used to answer
questions during the project, and understanding what kinds of questions
it may answer is vital to both project and PMP Exam success. The Project
Management Plan should be able to answer why a project was sponsored and
what problem it is expected to resolve or what value the project is expected
to add. It should describe the work to be performed and what the major
deliverables or products are. It should identify who is involved in the
project and what their responsibilities are and how they are organized.
It should define how the work is to be executed in order to meet project
objectives and how any changes will be monitored and controlled. If all
of these are included in the Project Management Plan, then you will be able
to answer the why, what, who, when, and how type questions that may arise
during a project.
What are subsidiary plans and documents?
These are most often outputs of the other Planning Processes.
For example, the Cost Management Plan is an output of the Plan Cost Management
Process. It describes how project costs will be planned, structured, and
controlled. It is considered a “subsidiary plan” to the overall Project
Management Plan. Subsidiary plans are all of the “plan” outputs from the
Planning Processes that include Scope Management, Requirements Management,
Schedule Management, Quality Management, Process Improvement, Human Resource
Management, Communications Management, Procurement Management, and Stakeholder
Management. The subsidiary plans may be defined at a high or detailed level
depending on the type of plan, the specific needs of the project and the
requirements of the performing organization.
Subsidiary documents are the baselines developed as part of the Planning
Processes. They include the schedule baseline, cost performance baseline,
and scope baseline. Don’t forget that the scope baseline also includes
the scope statement, WBS, and WBS dictionary.
How are changes made to the Project Management Plan?
Changes to the Project Management Plan are made through
a Change Control System. This system consists of methods to request, review,
and approve changes. Requests are typically made using a form, either
paper or electronic. Requests are then reviewed by the project manager,
project sponsor, select set of stakeholders, a change control board, or
by whoever is tasked to review requests by the performing organization.
Once a change is approved the Project Management Plan is updated. Changes
that are not requested through the Change Control System or approved should
not be implemented. Including unapproved changes will let the project go
out of control.
The Project Management Plan is a vast topic and this article has
only scratched the surface of a few aspects. There are many other facets
such as the other inputs besides subsidiary plans and documents, how it
is used to communicate how the project will be executed and controlled,
the importance and usage of a Project Management Information System, and
the formality of the Project Management Plan all of which are vital to know
and understand for the PMP Exam. A few additional aspects to keep in mind
when studying the Project Management Plan are that it is typically a formal
written document, that it guides project execution and control, that it is
approved by the project stakeholders, and that the project cannot start until
the Project Management Plan is approved.
In order to understand this topic completely read the Develop
Project Management Plan section in the PMBOK® Guide. Then explain what
a Project Management Plan is, how it is developed, and how it is changed
to a friend who is not a project manager. Because if you can explain it clearly
to them, then you fully understand it yourself; and use a Project Management
Plan for your projects because practice makes perfect when it comes to the
New Certificate Holders
The following have received their certifications since
the last newsletter (through 30 Oct 2014):
Vinay Kumar Shankam Narayana
Return to top
Article Submission & Publication Information
Editor Kristine Clark
- Where to Send: Contact the newsletter
editor, at editor(:@:)pminj.org for newsletter related items, to
submit articles and to provide feedback. All members are invited
to submit articles, meeting reviews, or other items of interest for
- How to Send Articles: Submit articles
as word documents or plain ASCII text attachments via email.
- How to Send Graphic files: Submit
all graphics files as high-resolution (1MB+) JPEG or GIF file attachments
- Newsletters are published every other month:
Jan, Mar, May, Jul, Sep, Nov
- Articles due to the Editor by the 5th of
- Newsletters will be published via email and
on the PMINJ website by the 25th of the month.
- Kristine Clark – PMINJ Newsletter Editor
- Nora Leary – PMINJ PR / Marketing Communications
& Newsletter Writer
- Contact Mahendra Gunawardena
(d-sponsor(:@:)pminnj.org) for advertising / sponsorship inquiries.
Return to top
PMINJ is not responsible for the content or quality
of any advertisement included in this newsletter.