New Certificate Holders
Article Submission &
PMINJ 2015 Board Election Results
Please welcome the newly elected members to the Board of PMINJ:
Judy Balaban – President
This is the first term for the newly elected VP Outreach. This position
is responsible for maintaining alliances and providing assistance to New Jersey
communities, corporations, government, and educational institutions.
Linda Schaldonat – VP Business Relationships
Elaine Tanimura – VP Marketing
Mark Barash – VP Membership
Dennis McCarthy – VP Outreach
Lisa Blake – VP Programs
Kim Hinton – VP Recognition
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PMINJ Volunteer of the Quarter 2Q15
By Pamela Eden
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Jerry Meier - Programs – On-Site Registration Team
Jerry Meier has been volunteering as a member of PMINJ Programs
On-Site Registration activities since November, 2011, when he joined the team
led by Dennis Komsa. As a dedicated team member with detailed knowledge
of the On-Site Registration process, Jerry agreed to take the Team Leader
role when Dennis stepped down in June, 2013. Since then, Jerry has
worked tirelessly to recruit, train, organize and manage a team of volunteers
who welcome members and guests at PMINJ Programs’ Monthly Chapter Meetings.
Each month, Jerry coordinates with his team members to develop a schedule
to ensure full coverage of the registration table; obtains and copies meeting
handouts; manages attendance tracking and reporting at the Main Meeting location;
and verifies accurate headcount numbers for the dinner meeting bill. He also
helps facilitate sponsor and outreach activity logistics. Always ready
and willing to tackle new challenges to improve the registration process,
Jerry worked with John Bufe to pilot and deploy automated walk-in registrations
via smartphone and has helped streamline attendance tracking using Google
docs. An efficient, organized Team Leader, Jerry can be relied on to
ensure On-Site Registration runs smoothly, and should be recognized for his
longstanding support of PMINJ as a volunteer and Programs On-Site Registration
Team Leader. See other VoQs on the website.
How to nominate:
Each quarter, the Board recognizes the outstanding accomplishments of a
volunteer from the PMINJ chapter. The Chapter newsletter will feature
a “Volunteer Spotlight” section that will include the write-up and picture
of the winner. Selection criteria includes, but is not limited to:
- Nominee’s membership must be in good standing with PMI and
- Minimum of six months of volunteer service to the NJ Chapter
- Summary of key contributions with emphasis on impact to our
If you would like to nominate a volunteer, send your recommendation
to: board(:@:)pminj.org. Nominations will be discussed and voted upon at the
next PMINJ Board meeting.
By Marianne Burke
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The NJ Chapter of the Project Management Institute has a number
of outreach programs to engage its members and the community of Project Management.
One of the best ways the Chapter does this is to reach out to the children
of members to offer an opportunity for support as they prepare for college.
Each year a dedicated team reviews applications received from members’ children
who are seniors in high school. Each year the team goes through every application
and scores each applicant based on a rubric comprising a number of areas;
transcript / scores / leadership / recommendation and an essay. Each year
the accomplishments of the applicants nearly overwhelms the team as they review
every piece of information that the applicants provide.
This year the team awarded ten (10) scholarships to upcoming college freshman
and one (1) to a Graduate student member. The awards were personally delivered
to the recipients at the June Chapter meeting, providing an opportunity for
all PMINJ chapter members to meet them. The group, once again, was a diverse
mix from all over the state and from 9 different high schools. Their combined
accomplishments covered a spectrum ranging from music to science to Scouts
to math to literature…and on and on.
Every applicant was a strong one. The purpose of the committee is to provide
a fair assessment of every student. It is not an easy process and as with
all projects, the timeline is tight. The work is tough but it is so meaningful
to the Chapter, the members, the students and of course, their parents, that
it is worth the effort to get it right.
Once awarded, the scholarship is renewable for the next 3 years provided
each consecutive year results in a GPA of 3.0 or higher. This renewable portion
of the scholarship is unusual when compared to other scholarships and provides
an added incentive to the students to maintain their developed study habits
as they move to the much more difficult college level while at the same time
that they leave home.
The website lists our current
winners as well as our past winners. Please take a look at it and know your
support of the PMINJ Chapter makes this outreach program a success in all
Member Services – 1 Year Anniversary
By Cathy Bruce
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Member Services is celebrating our first year of operation!
We are a team of volunteers who are dedicated to providing you the help
and assistance you need regarding our chapter and our many events.
Launched in May of 2014 we have responded to more than 600 emails while maintaining
our professional daily careers.
The Member Service Center serves as a single point of contact for
all PMINJ Member questions, issues and concerns that relate to PMINJ.
We work with all the PMINJ teams that provide PMINJ activities and events.
Our goals is to offer a timely and consistent response, navigating your issues
to the right team.
The Member Services Team consists of the following volunteers
- Mark Barash – our VP of Membership
- Cathy Bruce
- Velmani Natarajan
- Bhasker Nayini
- Manivasakan Palaniyandi
- Alexis Sadowski
- Anand Shanmugam
- Cyndi Wilso
To round out the team, we have volunteers dedicated specifically
to Symposium related activities:
- Elizabeth Carfagno
- Beth Hymowitz
- Laura McMahon
- Suzanne Walsh
Our top ranking question is supporting team members in the login
process. If you have not visited us in more than one year you
may need to use the reset password option to re-establish your account details.
We have set our team goal to respond to member inquiries within 2 business
days. We are monitoring our service level agreement.
As you can see below, we are doing great so far.
We look forward to continuing to serve the needs of our fellow PMINJ members.
Email us at MemberServices(:@:)pminj.org. We will respond within 2 business
Programs 2015-2016 Early Bird Pre-Registration
Starts in August
By Lisa Blake
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The PMINJ Programs 2015-2016 schedule is nearly final, with great
speakers, LCI events, and rotating Main Meeting locations (see webpage).
Starting in August, PMINJ Chapter members will have an exclusive opportunity
to pre-register for all of the Chapter’s monthly programs. Members who
pre-register by September 12 will have the combined benefits of doing all
registrations at once and a $25 discount on the monthly programs fees.
The standard $25 monthly pre-registration cost for monthly programs is still
a great value for the meal, networking, LCI events, and speaker presentations
worth 1.5 PDUs ($225 for all programs during the year). By pre-registering,
members’ discounted cost will be $200 (that’s attending one program free!).
After September 12, the special Early Bird price is not available, and the
Early Bird registration cannot be refunded.
Only PMINJ Chapter member are eligible for this Early Bird opportunity.
If you’re not a member already, becoming a PMINJ member ($20 per year) will
save $185 on the registration fee. (9 meetings @ $45 (non-member rate)
With the exception of the September 17th meeting (Thursday), monthly meeting
dates are on the third Tuesday of the month. Early Bird registration
is NOT available for satellite locations.
Remember, you must be a PMINJ Chapter member to take advantage of this opportunity.
Hope to See You in September!
Additional schedule details are on the website.
Summer Special: Breakfast with a Board Member
By Lisa Blake
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Chapter President Judy Balaban kicked off the breakfast meetings
on July 1st at the Time to Eat Diner in Bridgewater to start a series of casual
meetings and candid conversations about the Chapter, its services, the profession,
and how PMINJ can help support members’ growth and success as project management
Breakfasts will be held at locations around the state, so if you’re interested
in joining the conversation, check the calendar on the website for an upcoming
breakfast, and sign-up to attend. Only PMINJ Members are eligible to
register for the breakfasts, and reservations will be limited to 10 people
per event. Registration will open about 2 weeks prior to each event,
and will close 3 days before the event, or when reservations are full, with
location details / directions sent to registrants the day before the event.
Have breakfast with a Board member, and join the conversation! See
additional details and schedule on the website.
August Workshop - Strategic Project Management Transformation
By Lisa Blake
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Billions of dollars are wasted each and every year as a result
of failed projects, and that’s just in the U.S. alone! Failed projects, quite
simply, are those that do not achieve their forecasted business benefits.
A strong emphasis is placed on project delivery, but the focus on benefit
attainment is seriously lacking. The transformation from project management
to strategic project management is long overdue. All levels of organizations
must embrace this transformation if we are to prevent this disturbing trend
from continuing. What can we, as project managers, do to help achieve
Here’s your chance to learn how to transform your approach to strategic
project management! On August 31, PMINJ is co-sponsoring a 1-day workshop
with the Resch Group on Strategic Project Management Transformation. The
workshop will be led by Marc Resch, President of Resch Group, and will be
held at SHI International Corporation in Somerset.
Join Marc for an energizing, informative session and learn how
to be a strategic thinker and business leader in the global project-based
environment. Workshop participants will learn how to apply strategic planning,
leadership best practices and business innovation to all of their projects,
and as a result, will be able to consistently maximize and sustain the business
results from project investments – the ultimate goal of any project or program.
All attendees will be eligible to earn 8 PDUs, and will receive
cutting edge templates, free of charge.
Class size is limited, with discounted pricing through July 31st.
Additional details are on the website.
DeVry University Risk Management Class
By Dennis McCarthy
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Thanks to a series of conversations between Bruce Herniter, Associate
Professor at DeVry University and John Tse, PMINJ VP Professional Development
about establishing a Project Management Student Group, PMINJ was able to engage
a class of graduate students studying project and program risk management
at DeVry University.
On April 6, 2015, Dennis McCarthy, PMINJ Director of Corporate Outreach
gave a presentation on Risk Management using materials prepared by Claudia
Campbell-Matland, Independent Consultant and PMINJ Volunteer. Despite the
near 90 degree heat in the classroom and the quality of the presenter’s jokes,
the students remained engaged and asked numerous questions about the real-world
application of risk management. A case study of the Apollo 13 mission was
reviewed in terms of risk planning, risk mitigation and the iterative nature
of risk management. In addition, a small experiment in soliciting information
validated the process of crowd-sourcing and the law of large numbers’ ability
to provide accurate input when estimating.
In an after action review at the end of the class, the students were asked
if they had learned anything new and potentially useful. Many said that identifying
and monitoring risk triggers and the concept of predefined project success
criteria looked to be very applicable in their experience.
PMINJ would like to thank Professor Herniter and his students for this opportunity
and look forward to seeing them at the PMINJ Monthly Programs. In addition,
PMINJ volunteers staffed an information table at the May 20, 2015 DeVry University
Career Fair; providing information on project management as a career and the
benefits of PMI and PMINJ membership and certification.
If your organization, school, or university need a speaker, or a lunch and
learn session (on virtually any project management related topic), contact
Dennis McCarthy at d-CorpOutreach(:@:)pminj.org.
PMINJ and Montclair State University Use PM Skills to Help the Franklin
Food Bank’s Fundraiser
By Doreen Clark
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For 26 years, the Tour de Franklin bike ride has been the Franklin
Food Bank’s largest annual fundraiser. Starting as a small bike ride
of 30 riders raising $1,500 in 1989, the Tour de Franklin has grown to a major
community and biking event with 660 people coming together in 2015 to raise
over $62,000 for the Food Bank. During the day there were 7 rides or
walks, including a 62-mile, 40-mile, and 25 mile ride through Franklin Township;
lunch and t-shirts for all participants; and an on-line registration and
donation payment system. The undertaking requires a full 4 months of
The Franklin Food Bank has also grown from an annual budget of $3,000 in
1989 to a budget of $600,000 in 2014 as it continues to fight hunger in the
community. As part of this growth, the Food Bank has seen approximately
a 10% increase in demand annually for its services since the start of the
“Great Recession” in 2007. The graph shows the number of food packages
distributed per year:
Figure 1 - Food Packages Distributed by Franklin
The Franklin Food Bank is not part of any government agency and
is supported only by community donations. It is operated by a small
paid staff and a large group of volunteers. Like many small non-profit
organizations, it does not have the resources to plan and manage an event
as large as the Tour de Franklin or to analyze the results for future efforts.
So for the past 4 years, the Food Bank has partnered with PMINJ for help with
the event planning, execution and analysis. As the relationship matured, PMINJ’s
role has expanded from volunteers on the day of the event in 2011 to volunteer
management, process improvement, total event planning, and public relations
management, including social media marketing. In 2015, the following
PMI NJ members participated in the Tour de Franklin Planning Committee:
- Alex Shishkin - Event planning / Scheduling
- Doreen Clark - Public Relations / Media Coordination
- Melinda Posipanko - Volunteer Coordination
- Velmani Natarajan - Registration / Process Improvement
Tour de Franklin Chairperson Lisa Frey states:
“Collaborating with PMINJ has been a wonderful experience
for the Franklin Food Bank. As chair of the Tour de Franklin Planning
Committee I have relied heavily on the efforts of the PMINJ volunteers who
have worked with us over the past few years. They have brought much
needed structure and order to our planning efforts and directly contributed
to our two most successful Tour de Franklins in 2014 and 2015. We look forward
to continuing our relationship with PMINJ.”
This successful effort and the relationship it fostered have led
to other PMINJ efforts at the Food Bank in recent years. PMINJ members have
participated on the Food Bank’s Strategic Planning Committee, led a facility
planning effort, and are supporting another Food Bank fundraiser, Canalfest.
Teaming with Montclair State University
Fundraising efforts such as the Tour de Franklin are often condensed projects,
with planning, execution, measurement, and close-out phases occurring in rapid
succession. Recognizing this tendency and the need for focused management,
the late Barbara Fuller, PMINJ VP Marketing, and Professor Te Wu of Montclair
State University teamed to offer a Project Management Experiential class
to MBA students, with four of the students assigned to the 2015 Tour de Franklin
Public Relations / Media Coordination effort. PMINJ member Doreen Clark
presented the fundamentals of the Project Management phases and mentored
the students on successful project management concepts and techniques in
the context of the Tour de Franklin, then managed their efforts through the
next four months of planning and implementation. As part of the class,
the students performed much needed tasks of planning, analysis, research,
Facebook social media development, and tracking project activities for the
Tour, effectively extending the resources available to the Planning Committee.
In return, the students learned first-hand how to apply project management
fundamentals to this type of intense project.
Figure 2 - Montclair Group Planning Report
Figure 3 - Tour De Franklin Facebook Banner
The Franklin Food Bank, Montclair State University and PMINJ all agreed
that the experiential learning class was very beneficial to all participants
and worth continuing. Chairperson Frey stated, “Working with the Montclair
students was a terrific way for our committee to get extra help focused and
directed by a skilled PMINJ volunteer.”
Finally, on the day of the event, 2 Montclair students and 9 PMINJ members
were part of the 120-strong volunteer group that made the Tour happen.
PMINJ also supported the Tour de Franklin with a team riding in the event.
Thank you to everyone who contributed.
PMINJ Spring “2-Cans-2-Bucks” Food Drive
By Doreen Clark
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PMINJ held a spring food drive at the May Symposium and May 19
Monthly meeting to help local food pantries. The theme was “2-Cans-2-Bucks”,
and participants were asked to consider donating two non-perishable food items
or $2 in cash. Springtime food drives such as PMINJ’s are very important
to local food pantries because donations are low this time of year while
demand increases as school ends for the summer.
PMINJ participants donated over 100 lbs of food and $147 at the May Symposium.
Additionally, the Paramus satellite participants donated 20 lbs. of food and
$71 at the May 19 meeting. The items and cash were donated directly
to the Food Pantry at the Roman Catholic Church of the Little Flower and the
Teaneck Food Pantry.
Thank you to everyone who donated and who volunteered for the food
2015_04_15 DeSales University Class Speaker
By Dennis Mccarthy
2015_05_12 DeVry University Class Speaker
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“The Project Management Institute (PMI®) estimates
that four-and-a half million people in the United States—representing about
3.3 percent of the employed U.S. workforce—may regard project management as
their profession of choice. The size of the profession in the rest of the
world may be more than 12 million.”
“Projects are big business. PMI estimates that the U.S. public and private
sectors spend some US$2.3 trillion on projects every year, an amount equivalent
to one-quarter of the nation’s gross domestic product. Extrapolating U.S.
data, PMI estimates that the world spends nearly US$10 trillion of the world’s
US$40.7 trillion gross product on projects of all kinds.”
- Project Management Institute, Project Management Fact Book, Second Edition
As these numbers clearly demonstrate, project management is a viable
career, and as such, an option that should be seriously considered when starting
a career. To that end, the PMINJ Chapter and the PMINJ Corporate Outreach
Team have been making a concerted effort to reach out to students currently
enrolled in colleges and universities.
On April 15, 2015, PMINJ Corporate Outreach speaker and project management
consultant, Snigdha Mitra conducted a presentation for students taking an
Introduction to Project Management class at DeSales University in Center Valley,
PA (actually at the Bethlehem, PA campus) being taught by Instructor Eric
Hagan. Snigdha spent over two hours with the students - providing a
presentation on soft skills for project managers, answering questions, and
leading the students in a role playing exercise around effective project management.
Both the students and Eric were “taken” by Snigdha and her delivery as clearly
shown by the following excerpt from Eric’s thank you letter.
“The students responded very positively to Snigdha's visit.
Her practical, real-world experience in the field complemented our academic
treatment of project management concepts. I would highly recommend Snigdha
to do further outreach of this sort and as an ambassador of PMI - New Jersey
and the project management profession.
Thank you again for connecting me with Snigdha.”
As Eric rightly noted, Snigdha has been an excellent speaker and
spokesperson for PMINJ and the project management profession. She received
similar rave reviews after she gave a presentation to the New Jersey Office
of Information Technology on the benefits of having an established Project
Management Office late last year.
On May 12, 2015 Claudia Campell-Matland, PMINJ Corporate Outreach
speaker and project management consultant spoke to Associate Professor Bruce
Herniter’s Project Risk Management Class at DeVry University.
Claudia created the materials for the presentations and geared the contents
to students who have a mix of academic and professional experience.
Thanks to Eric Hagan, Bruce Herniter, Snigdha Mitra, and Claudia Campbell-Matland
for providing these opportunities to inform students about project management.
The PMINJ Corporate Outreach Team is actively looking to partner with other
colleges and universities in the area to provide speakers and information
regarding project management knowledge and experience for building a career
or to use as a life skill. If you are affiliated with a college or university,
please contact Dennis McCarthy / PMINJ Director Outreach at d-corpoutreach(:@:)pminj.org.
Also PMINJ has been developing our partnerships with elementary, middle,
and high schools (as well as related youth organizations such as Girl Scouts,
Boy Scouts, etc.). Those interested in pursuing these partnerships can
use the same contact information: Dennis McCarthy / PMINJ Director Outreach
PM User Group Established by the New Jersey Office of Information Technology
(NJOIT) Program Management Office
By Dennis Mccarthy
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On June 16, Steve Wayman, PMP gave a presentation on Meeting Facilitation
to the project managers and other key project team members involved with the
PM User Group established by the New Jersey Office of Information Technology
(NJOIT) Program Management Office. The presentation was interactive
and covered what makes good meetings, facilitation skills, and using Project
Management process groups as a framework for meetings.
Formal feedback collected after the presentation was universally positive
and the session was very well received. 100% of the participants responding
rated the training and the speaker (Steve) as either “Excellent” or “Satisfactory”,
and 100% said that the session was informative and / or applicable to their
Kelly Silverstein, PMO/NJOIT and Dennis McCarthy, PMINJ Director, Corporate
Outreach, coordinated this joint session between NJOIT and PMINJ so that the
two organizations could share knowledge and best practices. This is the second
session between these organizations, and based on the continued feedback,
Kelly is hopeful that NJOIT can continue to partner with PMINJ on future presentations
to the benefit of both organizations.
If your organization could benefit from having an experienced speaker, presentation,
or lunch and learn on any topics related to project or program management,
contact Dennis McCarthy / Director, Corporate Outreach at d-CorpOutreach(:@:)PMINJ.org.
We look forward to helping you in any way we can.
Experiential Learning – One Chapter One State
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The One Community idea was first conceived by the late VP Marketing,
Barbara Fuller and VP of Program, Lisa Blake. In September 2014, at
a PMINJ monthly meeting, Barbara met Professor Te Wu of Montclair State University
(MSU) and initiated this discussion.
To initiate the planning of this program, Barbara and Te agreed
to include this idea as a part of an experiential learning course. Sadly,
Barbara passed away before the course started. PMINJ leadership, including
Elaine Tanimura, Mark Barash, Dennis McCarthy and Lisa, continued the program
with Te and engaged three students over the Spring 2015 semester on a program
For the first six weeks of the program, Te worked with eight students (there
were other students in the experiential learning course) and engaged them
in the basics of business consulting. In addition to discussing and reviewing,
Te shared his experience as a management consultant. Starting in late
February, the Montclair team of three students started working with PMINJ
leaders in a series of meetings:
- Initial kickoff and brainstorming in February resulted in
the eventual assembly of the One Chapter One State program.
- Business review meeting in March reviewed and ratified the
- Implementation planning meeting in April discussed how to
operationalize the One Chapter One State program and initiate specific project
activities within the program.
- A final meeting was held in May for the students to present
their work and deliverables to PMINJ leaders.
Deliverables and Outcome
As a part of this program, the students, working with the professor and
PMINJ leaders created a series of noteworthy deliverables including the following:
- Program Charter – Defining the nature of this program, its
objectives, and program parameters
- Program Roles & Responsibilities – Identifying the key
roles and their activities for the ongoing implementation of this program
- Project Proposal Template – Designing a small but effective
template for capturing new ideas and making a business case for their implementation
- Project Issues, Risks, and Change Template – Establishing
a mechanism to track issues, risks, and changes
- PMO – Implementing a program management office for the ongoing
management of the One Chapter One State program. Canvas is the de facto system
for housing all program artifacts.
The business benefits to PMINJ are tremendous. Through this experiential
learning course, PMINJ has now transformed the One Chapter One State from
an idea to a program. In addition to the planning deliverables such as the
charter, roles and responsibilities, and proposal template, PMINJ also now
has a mechanism to vet new ideas, prioritize them, and monitor the implementation
of these ideas.
The value to MSU is also immeasurable. Immediately, the students involved
in the program learned how to plan programs, from a relatively unstructured
set of ideas to creating a program structure that can deal with ambiguities
and plan for business execution. The program planning deliverables are based
on industry best practices, and the skills can be leveraged in their future
career. More importantly, MSU will provide resources to manage the PMO and
continue the relationship with PMINJ, benefiting future students by giving
them real-life projects for their assignments. Perhaps most importantly, this
experiential learning course is a demonstration of how MSU can work with
professional organizations to create a synergistic relationship that is mutually
beneficial to all parties.
Photo 1: Entire experiential learning course including our sponsors from
Franklin Food Bank and Project Management Institute New Jersey.
New Certificate Holders
The following have received their certifications since the
last newsletter (through 30 Jun 2015):
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Article Submission & Publication Information
Editor Kristine Clark
- Where to Send: Contact the newsletter
editor, at editor(:@:)pminj.org for newsletter related items, to submit
articles and to provide feedback. All members are invited to submit
articles, meeting reviews, or other items of interest for publication.
- How to Send Articles: Please submit articles
as word documents or plain ASCII text attachments via email.
- How to Send Graphic files: Please
submit all graphics files as high-resolution (1MB+) JPEG or GIF file
attachments via email.
- Newsletters are published every other month:
Jan, Mar, May, Jul, Sep, Nov
- Articles due to the Editor by the 1st of the
- Newsletters will be published via email and
on the PMINJ website by the 25th of the month.
- Kristine Clark – PMINJ Newsletter Editor
- Nora Leary – PMINJ PR / Marketing Communications
& Newsletter Writer
- Rose Sullivan – Newsletter Writer
- John Haggerty – Newsletter Writer
- Adrienne Wheelwright – Newsletter Writer
- Contact Mahendra Gunawardena (d-sponsor(:@:)pminnj.org)
for advertising / sponsorship inquiries.
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PMINJ is not responsible for the content or quality
of any advertisement included in this newsletter.