PMI New Jersey Chapter  PM Image PM Image PM Image PM Image    Calendar    Newsletter    Facebook    LinkedIn    Twitter

Pages are best viewed in Landscape mode.
PMINJ September 2015 Newsletter 


September 2015

Welcome Chapter Announcements Event Reports Project Management Articles New Certificate Holders

Article Submission & Publication Information


Welcome


Lisa

Lisa Blake, PMP, VP Programs 

On behalf of PMINJ, welcome to the 2015-2016 Program Year!

I am honored and delighted to have been re-elected as your Vice President of Programs.  The Programs Team is responsible for fulfilling members’ professional development needs by delivering Monthly Program Meetings to PMINJ members throughout the state, conducting PM Workshops, and organizing other special member events.

Program meetings are held on the third Tuesday of every month from September through November and January through June. An exception in 2015 is the September meeting, which will be held on Thursday September 17, after the Jewish holidays.

Monthly Meetings are a great opportunity for members to network, catch up on Chapter news, and hear speaker presentations on timely project management topics while earning 1.5 PDU's per event.   In addition to a live speaker presentation, the Main Meeting Location features a buffet dinner at one of several different locations, with multiple LCI pre-meeting activities, a Membership Kiosk with Volunteer and External Job Postings, a Sponsor Table, and lots of lively conversation.  

PMINJ members who can’t attend meetings at the Main location due to time and distance constraints can still join in via webcast at one of over 15 different satellite locations around the state.  Attendance at satellite locations is free for PMINJ Chapter members, thanks to Satellite Leaders who coordinate logistics with host corporations such as Prudential, SAIC, Alcatel-Lucent, Verizon Wireless, DeVry University, CSC, TD Bank, PSEG, Deloitte, and Selective Insurance, just to name a few.  

After a successful pre-dinner-meeting “Meet the Board” event in May, PMINJ conducted a special set of summer morning programs for members to attend a free “Breakfast with a Board Member.”  The meetings gave members a chance to ask Board members questions directly and to provide input on how the Chapter can better serve members’ needs, and PMINJ plans to hold similar events in the future.

For those who are looking for other professional development opportunities on special Project Management topics, the Programs Workshops Team presents half-day and full-day workshops throughout the year, based on members’ input.  Recent events have included topics on Agile, Risk Management, and Strategic Project Management Transformation.  A second half-day Risk Management workshop is scheduled for October 17.

The Programs Team’s mission is to meet PMINJ members’ professional development needs, so if you have ideas for a speaker, a workshop, a new satellite location, or other Programs possibilities, please join us or contact me with your suggestions !

Chapter Announcements

PMINJ Team Celebrates IPM Day This November


By Jerry Flach and John Bufe

Join the PMINJ team on November 5, 2015, in Somerset to celebrate 33 years of dedicated service to PMI, PMs, and NJ communities. This will be the tenth IPM Day Seminar held at the elegant Palace in Somerset, NJ.  

Dave Sherman, best-selling author and expert in Schmooze, will kick-off this year’s IPM day.   Dave will be your guide to discovering the art of networking for personal and business success. Next on the agenda is Enterprise Technologist, Amit Panchal, with expertise in Competitive Strategy. Amit will share case studies from his cloud transformation experiences to illustrate the drivers of a successful global IT initiative and pitfalls to avoid, expanding on lessons learned.  Shobhna Raghupathy, MS, PMP, a Global Strategy and Project Portfolio Management consultant, will share her wisdom on the 21st century leadership that’s required to build and manage a high-performing and diverse, networked workforce. Shobhna will offer strategies for building bridges of understanding and collaboration. 

In response to past attendee feedback, PMINJ will be offering two afternoon workshops. Professional public speaker Vitaliy Fursov, PMP, will provide attendees with collectively developed and individually customized tools to help develop healthy working relationships toward authentic 'win-win' thinking and desired results across a variety of situations. The second workshop will be led by award-winning Human Resources professional, Abby Kohut. Abby will reveal the secrets of success in the ‘hidden job market,’ and how to differentiate yourself from others so people will remember you.

Networking opportunities abound on IPM Day! Join fellow PM’s as we extend our Project Management expertise, connect with each other and service providers to continue building personal and shared excellence in project management and earn PDU’s. PMINJ’s IPM Day is consistently a sold-out event; register today!  See more on the website.

PMINJ Career Fair Survey

The Career Fair Survey was taken by 205 members during the Summer.  The results include:
  • 50% of the respondents would like to have assistance
  • Most individuals are interested in Project Management or Senior positions
  • Jobs in the IT industry are the most popular followed by Pharmaceutical, Financial, and Manufacturing
  • Individuals were definitely interested in assistance with LinkedIn, Interviews and Resumes.
  • Most individuals wanted an event to be held on a Saturday in Central New Jersey.

The results are being used by the Board to plan a career fair to help our members with their career transitions.  We will publish additional details in a few months.  If you would like to assist with the planning, send an email to .

Event Reports

PMIT Team Member Takes On Email Campaign to Increase Satellite Attendance at Monthly Meetings

By Snehal Patel

Early in 2015 the PMINJ board turned its focus to increasing the monthly member attendance at the satellite locations.  Snehal Patel, a member of the PMIT (Project Managers in Transition) team stepped up to head this project. Elaine Tanimura assumed the role of project sponsor, and worked with Lisa Blake, Mark Barash and John Bufe. They felt that in addition to the satellite coordinators' efforts, a more direct action was needed to improve attendance and involvement of current PMINJ members. The team also wanted to highlight to all members that they have the opportunity to attend monthly meetings at convenient satellite locations – this could mean close to home, close to work, or somewhere in between.

Once the objectives were agreed upon, the next challenges were which satellite locations to select for the pilot project, how to identify members who either live or work near these satellite locations, how to reach them, how many times to contact them for each event, when to reach them, and lastly, how to measure the effectiveness of the campaign.

Nora Leary suggested reaching out to members via email, and the project team agreed to use emails as the primary tool reminding members about the opportunity to participate, interact and earn 1.5 PDU's for attending. The emails would be sent two times before each event.

The following were the outcomes of the three email campaigns:

Intangible (most important):
Stacy Kornhauser, New Providence satellite Team Leader, specifically commented that she noticed and appreciates increased attendance.

Tangible (most important too):

  • This list includes all PMINJ Satellite Locations
  • The yellow highlighted locations were selected as the Pilot Targets for the email campaign during  April, May and June.
  • The blue highlighted locations are selected for the second phase to expand the campaign.


Satellite Trends

Conclusion:
Additional emails sent out prior to event dates definitely help remind members about location, date of the event and the topic. Also, email campaigns by nature are more effective with larger audiences. This is evident by looking at the numbers for April, May and June for the Pilot Locations (highlighted in yellow).

PMINJ Breakfast with the Board Helps to Inform and Communicate with Members


During the months of July and August, several of the Board members had the distinct pleasure to share breakfast with our members.  The events were scheduled in different geographical locations to provide an opportunity for our members to attend a location close to their home or work.  These gatherings were designed to learn what our members need from the chapter and share information with them about what we do provide and what we are planning for the future.
 
The one recurring theme present in all of the meetings was the desire to obtain assistance with career transition.  Members are looking for PMINJ to provide assistance to negotiate the job market as well as the ability to enhance their careers.  During the sessions attendees learned that we currently provide:

  • Resume posting on the PMINJ website. (several of the attendees have done this now)
  • Website job postings are updated at least weekly and the Career Networking email list receives an email when new opportunities are posted.
  • The Career Networking Local Community of Interest (LCI) will begin meeting every month this year in conjunction with the monthly meeting.
  • The Board is planning a career fair to assist our members in transition.
  • Our Professional Development group provides a Mentor Program to provide one-on-one coaching.
  • The Professional Development group also provides certification training for PMP, CAPM, ACP and CSM to enable members to “check the box.” Other certifications are being investigated.

PMINJ also provides opportunities to earn PDU's in the following ways:

  • Volunteer Opportunities  – several of the attendees have signed up for volunteer positions since the events.
  • Webinars on the website are available to review after the meetings.
  • Attending monthly meetings and seminars
  • Monthly meeting attendance at the satellite locations. A number of attendees were unaware that opportunities are available close to home or work to “attend” the meetings.  This can easily be extended to other sponsoring locations.

Some of the new members who attended were interested in our events, but unaware of them. They also demonstrated interest in joint meetings with other professional organizations, and also becoming aware of who's who at the meetings. Some attendees were also unaware of the PMINJ LinkedIn  and Facebook groups which we utilize to share information between members.

The Board will be using the comments from the breakfast meetings to formulate our tactical plans.  We appreciate all your comments and feedback.


PM Articles

2015 Continuing Certification Requirements Program Changes: Summary

By Adrienne Wheelwright

The purpose of the Continuing Certification Requirements (CCR) Program is to help certified project practitioners grow and develop within the profession.  As employer business requirements change, the CCR Program will change to keep up with new skills in demand.  On December 1, 2015, the CCR program will change.   An outline of the program updates is provided below with links to the PMI website for more detailed information.

The PMI Talent Triangle highlights key components including technical, leadership, strategic and business management skills demanded by businesses today. The CCR Program updates were designed to ensure certified project practitioners re-focus their training in these areas.  Employers expect certified practitioners to have leadership, business intelligence and business management skills to deliver project initiatives that contribute to strategic goals with bottom line results.  

Career development for certified project practitioners is on-going.  The CCR Program changes will require a different approach as you plan for re-certification.  Click  What does this mean for you? to understand how the program changes will help you stay relevant in a globally changing business environment.  

The CCR Program framework will not change. Project practitioners will continue to earn PDU’s in the Education and Giving Back categories for a total of 60 PDU’s.  The key change is how PDU’s in each category will be classified.  Here is a high-level summary of the classification changes:

Education                        

  • Education PDU’s are aligned with the PMI Talent Triangle and 60% are focused on the employer demanded skills
  • A minimum of 35 Education PDU’s must be earned  
  • A minimum number of 8 PDU’s must be earned in each of these classifications:
    • Technical Project Management
    • Leadership
    • Strategic Business Management

When you meet the PDU minimum in each classification, the remaining units can be applied to any of the three classifications.

Giving Back

  • Total PDU’s in this category deceased.  A maximum of 25 can be earned.
  • Activities remain unchanged: Volunteering, Creating Knowledge and Working as a Professional  
  • PDU’s earned as a Working Professional decreased.  A maximum of 8 can be earned.

To review all the program change details, click Know the Details.  It is also important to understand how the timing of the Program changes will affect you. Click Certification Renewal Dates for timing information and the CCR Program FAQ’s to review any questions you may have.   You can also view a webinar on the CCR Program changes.

Doing Something You Know to Do Something Good: Applying PM Concepts to Non-Profit Volunteer Efforts 

By Doreen Clark


Almost all local non-profits – a food pantry or animal shelter, for example, hold fundraisers to augment donations and raise awareness in the community.  The larger events can require three months to a year to plan and prepare and a number of committees to execute. Large, successful fundraisers are not just about luck and hard work – they’re also about planning and coordination. This is where Project Management concepts come in handy, because a fundraiser is effectively, a project.

In most cases, a four-level deep Microsoft Project Gantt chart would be overkill for a local non-profit’s fundraiser, as would mapping BCWP for Earned Value Management, or calculating ROI or IRR. But with firm deadlines, tight budgets, and time-constrained volunteers, fundraisers are indeed projects that can benefit from the judicious application of any number of Project Management concepts.    

As an example, I volunteered through the PMINJ chapter as the Media Coordinator for the Franklin Food Bank's Tour de Franklin bike ride fundraiser.   It is the Food Bank’s largest annual event, attracting over 600 people to raise over $60,000, and requiring a solid four months of planning and preparation.  My committee consisted of just me with help from the Chairperson, but had a long list of potential public relations tasks.  Given the situation, these are the Project Management concepts I chose to apply: 

Establish Scope: 

In a typical non-profit fundraising effort, there is always more to do than time and resources allow. Establishing scope sets expectations, both for yourself and your team. It also allows the event Chairperson to focus your committee’s efforts where they feel they will be most valuable. In the Media effort, scope was defined as developing and distributing press releases to media outlets in the targeted geography. The following year, extra bandwidth was used to establish a Social Media presence.

Develop a Plan:

A simple plan stating objectives, tasks, resources, and schedule of time required provides a vehicle for consensus and gives the effort structure.  Everyone knows (approximately) what will happen, when. In the Tour de Franklin Marketing Plan, I provided a timeline for waves of distributing the press releases. The Chair had an opportunity to provide feedback in the beginning, and had a good understanding of when the Media activities would occur.

Create a Communication Plan:

Fundraising teams are often dispersed, and sometimes I would not meet with the larger team for a few weeks. I made a point of sending out a status email to the chairperson every two weeks and also after distributing a press release. The simple communication plan tied me into the larger group and helped create cohesion.   

Execute!:

Often there aren’t enough volunteers, so there is  a need to sign-up for multiple tasks and tackle them one by one.  

Monitor and Control Along the Way:

A fundraising event has one shot at success, so monitoring frequently during execution in the months leading up to it is critical. There probably won't be a need to calculate BCPS, but a good spreadsheet is useful. Reflecting rapid industry changes, some Tour de Franklin media contacts disappeared, and the first rounds of press releases were fruitless.  We wouldn’t have known to expand the contact efforts if I wasn’t monitoring the web hits. 

Take Time for Closeout:

Volunteers come and go. Make “the book” of vital information that someone can pick-up and work with next time.

It may not seem like much, but a light application of these Project Management concepts contributed to the success of the Tour de Franklin, and helped the Franklin Food Bank fight hunger in the local community.  There are lots of other local non-profits with large fundraisers that could benefit from these and other Project Management concepts. 

You have the skills and you know the concepts, so what are you waiting for? Go find a non-profit, and do something you know to do something good!

 

Agile Opinions: Agile Wars - Purists vs. Pragmatists

By Doug Shelton, PMP

Why “Agile “Opinions”?  Many Project and Program Managers new to agile frameworks / methodologies [e.g., Scrum, Kanban] tend to think that they have very prescriptive and clear-cut approaches to all or most aspects of implementation.  However, the reality is that the basic frameworks for Scrum and Kanban are quite simple and relatively non-prescriptive, particularly as compared to standard PMI / PMBOK teachings.  

Instead, it is the agile teachings of various groups created to support and promote these methodologies that tend to dive into prescriptive details, and even among the most senior members of such groups (e.g., the Scrum Alliance; the Agile Alliance, etc.), there is much disagreement of the “right” details to follow.  And so – more often than not - it is a “matter of opinion” which drives the thinking behind the arguments you can read in these posts.

Agile “Purists” and Agile “Pragmatists” - What Are They?
One of the longer-running areas of disagreement is seen in exchanges on various agile blogs and forums between agile “Purists” and agile “Pragmatists.”

It’s fair to state that there isn’t any one definition of an agile “Purist” or an agile “Pragmatist.” For the purposes of this article, I’ll define them as follows:

  • Purists: This type tends to insist on rigid adherence to various agile principals, typically citing as their justification the Agile Manifesto. Purists may answer agile forum requests with quotes straight out of well-known agile texts - without considering or asking about context.  Most purists also promote the concept of “thinking with agility” – i.e., “being agile” - along the associated connotation of cultural and perhaps even organizational change. Their members include some of the most senior agilist and thought leaders – although not all, by any means.  
  • Pragmatists:  This type is often an agilist who has worked with very large companies, and / or those entrenched in their culture and bureaucracy, where change – particularly cultural paradigm shifts - happens very slowly.  These people may have been previously “burned” in attempting to introduce cultural and/or organizational change, and now have a perspective that they may instead be able to improve processes by simply introducing and getting acceptance and use of agile practices and leave the hard work of cultural change for a long-term effort.

So What Is the War and Why Should You Care?
The “war” is simply this:  

  • Agile purists condemn agile pragmatists for not sticking to “agile doctrine” and / or not cultivating “agile thinking” and associated cultural change.  They do this because they feel agile cannot ultimately be successful – or “truly be agile” without these components.  
  • Agile pragmatists, on the other hand, often scoff at purists who insist on adherence to a set of agile principles and /  or promoting agile thinking, as “being unrealistic” – and even “unnecessary.” They also condemn purists for not recognizing the value of other, non-agile-specific processes and practices.   

The good news is that both perspectives can provide value and useful service – and as a Project, Program, or Portfolio Manager – or a manager of a PMO – you should be aware of this. Agile Purists can and should be thought of as the “flag bearers” in the forefront of the agile movement.  They are typically the ones with the most enthusiasm – and often the most all-around knowledge - of agile frameworks and processes.  If, as a PM and / or manager, you find yourself in a position to offer them support – do so.  What is your payoff?  You will have an evangelist who “promotes” both the value of agile as well as the “how to's” willingly and often.  Even if your Agile Purist tends to insist on implementing certain specifics, the value here is that for groups new to agile, this can be a good thing – it starts them off on the right foot.  

Agile Pragmatists, in contrast, provide a reality check. The better ones often have specific agile experience in large “slow-changing” companies to know what agile process details can actually be accomplished more quickly, versus which components need more time and / or can be “blended” with other methodologies to meet organizational structure and hierarchy requirements.  Agile Pragmatists with sufficient experience have seen the progression of agile within large companies and can suggest the all-important “when” and “where” for promoting agile practices while minimizing pushback.  They can provide an acceptable starting point with an end goal of spreading agile thinking and possibly even that most difficult of efforts: company cultural change.

Agile coaching – (i.e., “true” coaching – where one helps other agilist with motivation for finding the solution on their own) is one of the best solutions to helping to bring together these disparate resources (i.e., the Purist and the Pragmatist) as well as moving companies along the path toward small “a” agility – thinking and behaving in an agile manner, which should be a long-term goal for all those backing agile approaches.

New Certificate Holders

The following have received their certifications since the last newsletteAugustr (through 30  2015):
PMPs
Craig Abrams
Karen Amabile
Fredric Andrews
Lisa Baker
John Braun
Chris Butler,Ph.D.
Juanito Canlas
John Cardona
Karl Cheney
Jayanthi Dayanidhi
Nancy Deighan
Soniya Deshpande
Lisa Fantetti
Zoraida Gomez
William Gonzalez
Barry Grundleger
Claude Ichkhanian
Edward Katona,Jr.
Kristine Kessel
Lauren Koulermos
Thomas Malone,P.E.
Jacob Mani
James Mansfield,Jr.
Keith McCormick
Kevin McDermott
Michael McMorrow
Brian Mecadon
Melanie Merla
Jeffrey Moya
Gene Mulvihill
Helene Nelson
Samson Nyachwaya
Mahesh Panchal
Vanita Potdar
Alex Puma
Joseph Rusignuolo
Ram Saini
Rachel Saline
Donavin Scott
Deepak Sharma
Zhanna Sheykhet
Dawn Shilkoski
Donna Simonetti
Haitham Singer
Parul Soni
Eduardo Torres
Kate Vaupel
Vocaturo
James Walsh
Yu-E Zhang
Lili Zhu


PfMP
None

PgMP
Stephen Wayman

CAPM
Samson Nyachwaya
Teresa Schwab
PMI-ACP
None

PMI-PBA
Marlise Alkhas

PMI-RMP
Te Wu

PMI-SP
None

Article Submission & Publication Information


KristineEditor Kristine Clark


Submissions:
    • Where to Send: Contact the newsletter editor, at for newsletter related items, to submit articles and to provide feedback. All members are invited to submit articles, meeting reviews, or other items of interest for publication.
    • How to Send Articles: Please submit articles as word documents or plain ASCII text attachments via email.
    • How to Send Graphic files:  Please submit all graphics files as high-resolution (1MB+) JPEG or GIF file attachments via email.  

Publication Information:

    Schedule:
    • Newsletters are published every other month: Jan, Mar, May, Jul, Sep, Nov
    • Articles due to the Editor by the 1st of the month.
    • Newsletters will be published via email and on the PMINJ website by the 25th of the month.

    Newsletter Team:
    • Kristine Clark – PMINJ Newsletter Editor
    • Nora Leary – PMINJ PR/Marketing Communications & Newsletter Writer
    • Rose Sullivan – Newsletter Writer
    • John Haggerty – Newsletter Writer
    • Adrienne Wheelwright – Newsletter Writer

    Advertising:
    • Contact for advertising / sponsorship inquiries.

PMINJ is not responsible for the content or quality of any advertisement included in this newsletter.


Powered by Multirater.com © Copyright 2017 PMINJ/LAB