Project Management Articles
New Certificate Holders
Article Submission & Publication
By Sandra Baptiste, VP-Administration
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Hello Fellow Members!
It’s been a joy and a privilege serving as your VP-Administration for
the past four years. Thank you for trusting me to serve in this capacity.
As always, I am dedicated to providing the best service and seek to continuously
raise the bar on the level of Chapter operations.
Even though PMINJ is a non-profit organization, the PMINJ Board is committed
to continuing serving you, our Membership, in the most efficient and effective
manner. In other words, we run the Chapter like a business which involves
Strategic and Tactical Planning, Financial Management, Portfolio Planning
and Prioritization, Performance Reporting, Continuous Improvement … just
to mention a few.
The Board conducted working sessions in November and January to develop
2016 Strategic and Tactical Goals, as well as to review and revise our Vision,
Guiding Principles and Strategic Objectives.
1. Engage and develop members in the Project Management
2. Increase the value of PMINJ membership
3. Provide an environment that promotes collaboration
4. Increase awareness of PMINJ
5. Demonstrate the value of applied project management
practices to NJ through outreach
6. Foster mutually beneficial partnerships
7. Maintain and enhance chapter operations
The Board approved the Operating Budget for 2016 to ensure that as a non-profit
organization we remain financially viable now and in the future.
They also prioritized and approved the Portfolio of Projects thereby making
sure we are working on the right initiatives that deliver the most value
for our membership.
Now that the planning is done – it’s time to execute – and outperform!
“Efficiency is doing things right. Effectiveness is doing the right
things”. Peter Drucker.
PMINJ Volunteer of the Quarter 1Q2016 - Laura
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Laura has been an active volunteer of the Symposium Registration
Team for more than 10 years. Laura can be counted on not only to do
a great job with her specific area of responsibility (preparing the certificates
for the attendees, vendors, & speakers) but she regularly offers her time
to help make the overall event registration process more efficient.
With a smile on her face, Laura works at the registration table for the
symposium and makes registration experience pleasant for the attendees. Laura
is always willing to pitch in and help to coordinate the registration activities
when needed. On multiple occasions, she came to the rescue for the
registration team, when a team member could not attend the event due to a
personal emergency. Laura regularly provides suggestions for improvements
for the registration process and shares her ideas during the Symposium Lessons
Learned session. Laura always goes the extra mile to help our chapter
members and other volunteers. The success of PMINJ's symposium and other
chapter events is attributed to the volunteers like Laura.
Breakfast with the Board
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Back by popular demand – it’s Breakfast with the Board! PMINJ
Board members will host breakfast meetings to start a series of casual meetings
and candid conversations about the Chapter, its services, the profession,
and how PMINJ can help support members’ growth and success as project management
Breakfasts will be held at locations around the state, so if you’re interested
in joining the conversation, check the calendar on the website for an upcoming
breakfast, and sign-up to attend. Only PMINJ Members are eligible to
register for the breakfasts, and reservations will be limited to 10 people
per event. Registration will open about two weeks prior to each event,
and will close three days before the event, or when reservations are full,
with location details / directions sent to registrants the day before the
Have breakfast with a Board member, and join the conversation! See
additional details and schedule on the website.
Project Management Business
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Do you need to sharpen your Strategic Planning
or Business Development skills? If so, then you should consider attending
the upcoming June workshop. PMI requires a minimum of eight Professional
Development Units (PDUs) or eight Contact Hours focused on Strategic Planning
and/or Business Development. The PMBA provides eight contact hours
to satisfy both the Strategic Planning element and Business Administration
At the completion of the PMBA course, attendees will be able to lead teams
in Strategic Planning efforts, have a positive impact on the profitability
of the company, and thus demonstrate more value to the company as an employee.
Learn more and register on the PMINJ website.
30th Annual Symposium
By Jerry Flach and John Bufe
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At 8am sharp on May 2nd, Judy Balaban, President of PMINJ chapter and Jerry
Flach, Director Symposium, kicked off the 30th Annual Symposium to a full
house at the Pines Manor in Edison NJ. Opening keynote speaker, Brett
Knowles, consultant and thought Leader in strategy planning and execution
picked up this year’s Be Strategic: Revive Your Project Portfolio Management
Skills theme with his presentation on Strategic Project Portfolio Management
Using the Balanced Scorecard. Strategy needs to be part of the ongoing conversations
and PMs have to make it simple enough to communicate and ensure that it’s
understood by everyone so that all decisions are based on strategy from moment
to moment. Multiple views can be captured and prioritized by first creating
a Strategy Map then weighting objectives and assessing current state including
process alignment. A Balanced Scorecard also requires that the organization
and project team proactively consider project and strategy alignment over
The lunch keynote speaker was Lorna Kelly, a transformation speaker and author
of “The Camel Knows the Way” and “In the Footsteps of the Camel”. She
held the crowd’s rapt attention with the story of her personal encounter
with Mother Teresa and the Missionaries of Charity. Lorna described how she
tended to the poorest in Calcutta with the Missionaries. Lorna defined Mother
Teresa’s decisive, passionate, joyful and well organized leadership skills,
bringing the audience with her on an inspirational journey.
Closing keynote speaker, Carl Belack, author of “Managing Complex Projects”,
and practitioner, consultant, speaker, and educator in project and program
management elaborated on brain science to reveal sub-conscious biases and
other influences that impact behavior, interpersonal interactions, and decision
making. Attendees learned how to accept, recognize and minimize the adverse
effects of biases using portfolio management decision making processes. He
highlighted anchoring bias, that is over reliance on ‘first’ information,
overconfidence in personal beliefs through confirmation bias, and optimism
bias; be aware!
Several value added tracks provided PMPs with the opportunity to gain
insights and PDUs across the leadership strategic, and technical categories
of PMI’s new Talent Triangle. In the leadership track: Jerry Brightman President
of The Leadership Group, launched with an interactive session that challenged
mental models as required to reframe problems and opportunities and bring
in new perspectives for sustained project and portfolio management success.
Tom Crea, an ex-Army officer and experienced leader empowered attendees in
his session to continue striving for excellent interpersonal communication
skills among the essential career and personal skills for anyone especially
project managers! John Stenbeck, Founder of GR8PM, Inc. and Agile expert
shared inspirational and insightful strategies on how to develop your innate
leadership skills by conquering ones fears and engaging with others in thoughtful
In the Strategic track, Ed Chapel and Te Wu highlighted Portfolio Management
as the bridge between ideas and planning and concrete action. Portfolio Management
increases project success and can be set up first by assessing current state
practice, taking inventory of existing work and assuring the governance
model and training. Robert Medary continued the track with Hybrid Agile
“The Best of Both Worlds” in which he combined waterfall and Agile methodologies,
for example having users provide feedback at an early stage, to minimize
risk. Lindene Patton finished with a discussion on risk management, citing
$4.7T in financial risks from climate related impacts and its resulting impact
on lowered S&P ratings throughout the supply chain. Solutions such as
resiliency strategies and related infrastructure investments are required
especially in the face of unsustainable escalating insurance costs.
In the Technical track, Sadiq Shariff and Baisali Sarkar started with
the 3Ps of Project, Programs and Portfolio Management to align budget scope
and metrics when unleashing the Value of Program Management. Aita Salasoo
provided PMs with tools and techniques for managing and communicating complex
stakeholder relationships such as in multi-vendor and platform environments.
Attendees were given a detailed questionnaire to leverage when interviewing
This year the symposium included a Career Track for PMs seeking new opportunities.
Attendees had the confidence bolstered with a career panel session; discussions
with hiring managers and recruiters; and advice for resumes, interviews,
and the process to complete the transition to their next position.
The 30th Annual Symposium affirmed PMINJ’s commitment to excellence in
Project Management and the value its members receive.
See more pictures
2016 Tour de Franklin Charity
Bike Ride Was a Great Success
By Doreen Clark
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The 2016 Tour de Franklin Charity Bike Ride, held on April 24, 2016, was
the largest in the Franklin Food Bank’s history with 775 participants raising
$78,000 for the Food Bank. The event is the Food Bank’s largest annual
fundraiser and takes a team of over 100 volunteers months of planning to
secure support from many local businesses and the community to make the
day a success.
For the past five years, PMINJ volunteers have been a vital part of that
support. The Tour de Franklin has grown significantly from the inaugural
ride in 1989 when 30 riders banded together to raise $1,500 to between 400
-700 annual participants. To manage that growth, the Food Bank partnered with
PMINJ for help with the event planning, execution and analysis. PMINJ’s role
has expanded from event day volunteers in 2011 to volunteer management, process
improvement, total event planning, public relations management, and management
of food donations for the cyclists.
This year the Planning Committee made significant infrastructure changes
to further accommodate the recent growth including moving the Tour to a new
venue, implementing a new registration platform, and expanding the use of
social media as a communication forum. PMINJ volunteers not only helped plan
and execute the changes but also led and participated in planning committees
for four months leading up to the Tour. Committee members in 2016 include:
| Planning Committee Role
|Public Relations / Media Coordination
|Food Planning & Donations
Nine additional PMINJ members volunteered on the day of the Tour.
PMINJ volunteers often manage processes or volunteer teams during the Tour,
providing critical structure during an extremely busy day.
The Franklin Food Bank is not part of any government agency and is supported
only by community donations and targeted grants. While the $78,000
raised by the Tour de Franklin sounds like a lot, it is a small fraction of
the Food Bank’s annual budget. Demand for the Food Bank’s services have
increased approximately 10% each year since 2007 with close to 12,000 food
packages provided to Franklin Township residents in 2015. The Food
Bank seeks innovative ways to fight hunger, including managing a community
garden, working with local farms for surplus produce, and collaborating with
larger food networks.
Thank you to everyone who contributed to make the 2016 Tour de Franklin
Bristol-Myers Squibb Resource
By Tod Burrus
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Volunteers from the PMINJ Corporate Outreach group participated in Resource
Management Day on April 13th at Bristol-Myers Squibb (BMS) at their location
just off Route 1 in New Brunswick. Many thanks to Kate Bogumil, a
chapter member and consultant at BMS for suggesting to her manager, Roger
Williams, to involve PMINJ. Claudia Campbell-Matland and Bruce Fieggen
also participated. Bruce presented a one-hour interactive and engaging
lecture on Portfolio Management as it relates to prioritization and allocation
of resources as well as changes to the CCR, as there were PMP certified Project
Managers in the room with questions about the changes.
Between sessions, BMS Project Managers from disparate groups and locations
highlighted their projects with visual displays. Claudia perused the
displays while Tod manned the chapter table. One of the main messages
shared was that the PMINJ chapter encourages all members to think about whether
their employer would appreciate our involvement in a similar event.
The purpose of Corporate Outreach is to strengthen awareness and build relationships
with corporations, while providing members an excellent opportunity to volunteer
and share their positive experiences, knowledge and skills.
Project Management Article
Mind Map Your Way to Success
By Igor Zdorovyak
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Why is it difficult to get the whole picture
from one or even several pieces of information? Sometimes the information
is just too fragmented and chunks of linear information do not stimulate
most people’s brains. So what is the best way to comprehend and learn? I
hope to shed some light into this mind boggling dilemma that we all face.
Tony Buzan popularized a thinking technique called “Mind Mapping” which
resulted in a Nobel Peace Prize nomination in 2011. Tony once said
“The more you know and learn, the easier it is to learn and know more.”
What is Mind Mapping?
Mind mapping is a visual tool that enables us to structure, organize,
prioritizing, brainstorm, learn and memorize information in a highly specialized
way. Traditional notes require a person to scan the information from
left to right and top to bottom of the page but the brain’s natural preference
is to scan the entire page in a non-linear fashion. Mind Mapping combines
words and pictures in a nonlinear fashion thus helping simulate logic (left
brain) and creative thinking (right brain) thus stimulating both parts of
There are many Mind Mappers out there – two you might recognize are Leonardo
da Vinci and Albert Einstein.
The benefits of Mind and Visual Mapping are virtually endless. Here
are just a few:
- Ability to present and understand the big picture.
- Expend the big picture into detailed information.
- Understand complex information at a glance.
- Better retention of the information.
- Organize and prioritize the information.
- Planning for strategy.
- Memorizing key materials.
- Brainstorming ideas.
- Problem solving.
Are You Ready to Give Mind Mapping a Try?
To start: think of a dinosaur in a jungle near a volcano. Now close
your eyes and think of a dinosaur in a jungle near a volcano.
Did you actually see the words “dinosaur in a jungle near a volcano” or
did you envision a dinosaur in a jungle near a volcano? Did you think
of Dino from The Flintstones? If so, then immediately contact me because
you have a very vivid imagination!
When it comes time to recall your Mind Map from memory, the words you
write down become secondary and the visual images, colors and symbols you
use are what leave a lasting impression on your long-term memory. All of
this works together to help improve your photographic memory and recall
Now you know the meaning behind the quote: “A picture is worth
a thousand words.”
How to Draw a Mind Map
You don’t have to be an artist to draw a Mind Map! Here are some
quick guidelines to help you draw your first Mind Map:
- Write or draw key-topic/idea that represent the central
image and the topic you are mapping.
- From there, draw branches. Keep drawing additional branches
that extend from the main branch. These represent sub-topics of the
words or images of the main branch (see example below).
Example of Mind Map of what make you Happy.
Utilizing a Mind Map
Boeing condensed its manual into a 25-foot-long Mind Map. This enabled
its aeronautical engineers to learn in a few weeks what had previously taken
a few years. I can’t promise you this type of results. But with
practice who knows you may be able to do better.
Retaining Your Mind Map in Memory
Here are some tips to help you build a strong long-term memory of the
information you are learning:
- Symbols are good at classifying different types of thoughts
- Keep keywords short and to the point.
- It’s OK to diverge from one branch category to multiple
- Use Colors.
- Varying style and dimensions.
- Use codes to help draw your attention to specific sections
of the map.
- Use good spacing between topics to separate your ideas.
- Use stimulating images/pictures throughout the map.
- Shapes to represent ideas and segments of the map.
- UPPER and lower case to emphasize importance
- Font styles
and size to separate ideas and topics.
Recalling a Mind Map
What if you need to recall your Mind Map perhaps at executive meeting
or an exam? Drawing a Mind Map can help to stimulate imagination while at
the same time creating strong associations. And it is these two factors
that stimulate long-term memory and recall of information. Review it to refine
or correct certain areas. This will enable you to fill in any areas which
may have been missed and this will also reinforce important associations.
To move your Mind Map from your short term to your long term memory Tony
Buzan recommends the following interval review schedule:
- After 10-30 Minutes
- After a Day
- After a Week
- After a Month
- After Three Months
- After Six Months
At this point your Mind Map will become part of your ongoing long term memory.
Take these techniques for a test spin and let me know how it turns out for
Igor Zdorovyak is a PMINJ Marketing/PR volunteer. If you’d like
to share your success story, then please contact him at SuccessIZHere@outlook.com
– you might be part of his next feature!
New Certificate Holders
The following have received their certifications since the last newsletter
(through 30 April 2016):
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Article Submission & Publication Information
Editor Deb Foote
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- Articles due to the Editor by the 1st of the month.
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website by the 25th of the month.
- Deb Foote – PMINJ Newsletter Editor
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