Vice President – Programs
Despite the winds and bitterly cold temperatures
of early March, the calendars says Spring is
just days away, and a new season of growth will
soon be here. What are your plans?
As Vice President – Programs, I share the
Chapter’s commitment to professional growth for
our members as a year-round priority. Thanks to
the energy and dedication of a group of over 90
volunteers, the Programs team develops and
delivers nine monthly meetings, plus workshops,
and other special activities, such as Breakfast
Meetings and Meet the Board Members events.
Monthly Programs meetings are held the third
Tuesday of each month from September through
November and January through June. The Chapter
dinner meetings are held at a Main Location,
with venues alternating among North, Central and
South locations. At the Main location, members
can attend pre-dinner sessions led by the Career
Networking, Agile, or PMO Local Communities of
Interest (LCIs), or meet Board members for
wide-ranging discussions on how the Chapter can
best serve members’ needs. After dinner, a
speaker delivers a presentation on a timely
project management topic, with Q&A and the
opportunity for attendees to earn 1.5 PDUs,
aligned to the PMI talent triangle.
To make monthly Programs meetings accessible to
as many members as possible, PMINJ partners with
corporations, universities, and public locations
who provide satellite locations where Chapter
members can attend via webcast. Volunteer
satellite leaders organize logistics,
registration, and pre-meeting networking
activities for the remote locations, and Chapter
President Judy Balaban attends meetings from a
different satellite each month.
The Programs team also organizes half-day and
full-day workshops on a variety of project
management topics throughout the year, and
Breakfast with a Board member events during the
A new offering this Programs year are Breakfast
Meetings. Thanks to the efforts of Special
Projects PM Johanna Hoyos and the hospitality of
firms such as RGP and GSK, these meetings
provide another opportunity for Chapter members
to earn PDUs and network, while enjoying coffee
and light breakfast and attending a speaker
presentation or a pre-recorded PMI webcast.
The Programs Team’s activities are just one of
the many aspects of PMINJs commitment to our
members’ growth and development.
On April 7th, Chapter members will have a unique
opportunity to attend the PMINJ Career Fair,
being held at the Ukrainian Cultural Center in
Whippany, New Jersey, from 10:00 to 4:00
p.m. Designed to support PMINJ Chapter
members’ professional success, whether in
transition or considering taking the next step
in their career, the day will feature speakers,
a panel discussion, career search resources, and
PMINJ is off to a great start in 2017, and we
want you, our members, to enjoy all the Chapter
has to offer. For more details on Chapter
Activities, be sure to check the Chapter
website, and follow us on LinkedIn , Facebook and Twitter, and make PMINJ a part of
your plans for personal and professional growth!
Suzanne Walsh - Named 2016 Barbara Ann Fuller
Volunteer of the Year
Prepared By Pamela Eden Dulaff
Suzanne has been a committed volunteer with
PMINJ for more than 10 years. Despite juggling
serious family obligations over the years,
Suzanne has organized the Registration team's
processes and procedures so well that the team
work looks effortless. Though the responsibility
is a large one, Suzanne's team does not fail —
registration runs smoothly.
Any issues that arise are handled seamlessly by
the registration team, you would never know
there was ever an issue.
Suzanne is always ready to give input and
regularly makes herself available to the
Symposium Team. Susan is depended on to review
materials and offer solid / sage / knowledgeable
feedback on Symposium issues. Suzanne’s demeanor
also makes her very easy to work with.
Join us in thanking Suzanne for her standout
See past Volunteer
PMINJ returns to
Future City NJ regional competition for third
By Michael Vitale
On Saturday, Jan. 14, several PMINJ members
spent the day at the Future City competition
held at Rutgers University's Livingston Campus
in Piscataway Township. The Future City
Competition is a national, project-based
learning experience where students in the 6th,
7th, and 8th grades imagine, design, and build
cities of the future. Students work as a team
with an educator and engineer mentor to plan
cities, build tabletop scale models and present
their ideas to a panel of judges.
The PMINJ team presented An Introduction to
Project Management to over 200 students
from across New Jersey. During five different
training sessions the students and educators
discussed the benefits of project management
techniques and other important life skills.
Students also had the chance to meet with the
PMINJ team onsite at several Meet the
Professionals sessions held throughout the
day. While the students learned about what it
means to work as a Project Manager, the PMINJ
staff learned the science behind this year's
A special thanks to all PMINJ members who
attended and presented, including Chapter
President Judy Balaban, John Bufe, Dennis
McCarthy, Ella Blue, Kevin Fitzpatrick, Ed
Kanczewski and Michael Vitale.
Reprinted with Permission of José Roberto Cavalcante Alves, MBA,PMP
by Igor Zdorovyak PMP, CLSBB, ITIL, CSM,
PMINJ Marketing / PR PM
What It Takes to Succeed as Head of PMO –
Creating a PMO, Continued
PMO – What should it provide?
When I oversee or create PMO I align it with the
organizations’ vision and strategic goals. I
maintain a portfolio of active projects and
ensure visibility across the organization. I
conduct regular executive and stakeholder
meetings and provide status updates that include
dashboards at portfolio, program and project
levels with standard key performance indicators
(KPIs). I have request assessments and approval
processes set in place, which are based on ROI,
risk, and regulatory compliance, providing
cataloging and tracking project requests at a
I use a set of standard criteria, weighted
measurements to keep executive management
focused on assigning project priorities based on
total value to be delivered to stakeholders.
I provide a standardized process that includes
input from all segments of the business that
employs both qualitative and quantitative
analysis to the prioritization and sequencing of
I have my team continually evaluate
project-related documents (i.e., charters,
project plans, communication plans, status
I develop and oversee maintenance of a library
of repeatable processes, policies, templates and
appropriate checkpoints throughout the whole
process to ensure quality. Continuously
improving them by looking at organization’s
current situation as well as lessons learned
that are captured over time.
I make sure I have experienced and trained
Project Managers who are experienced in
developing robust plans that focus on delivering
value. Who can oversee detailed timelines and
establish milestones that are achievable.
Oversee annual budgeting, forecasting and
monthly actuals tracking.
I make sure that my Project Managers measure
success of a project by its adherence to the
scope, schedule, budget, quality and whether or
not it delivers the expected benefits. They
should also gather and report on project
progress, issues and changes, review lessons
learned, conduct post implementation audits,
evaluations with surveys, checklists, etc.
I asked PMO leaders what advice would they
give to folks who want to build PMO? Here is
You should create a project for building a PMO.
Develop a schedule, prepare a budget, assign
resources, etc. The milestones for the first 30
days, 90 days, and 180 days is important, as you
need to get some quick wins and demonstrate the
PMO is providing value.
Building a PMO is like creating a start-up
business. It is a lot of hard work and the
failure rate is high. A PMO needs to adapt to
the needs of the organization and remain
relevant. One of the best things you can do is
align the projects being managed and/or reported
on by the PMO to the strategic plan. Kristopher
Sprague, MBA, PgMP, PMP, PMI-RMP, CSSBB, DTM,
Site Director – Strategy, PMO and Operational
Excellence, Bristol-Myers Squibb
For previous article in this series see January issue.
If you have a suggestion for a future topic or
want to share your own success stories, then
contact Igor at email Igor.
To learn more about Igor check out his LinkedIn Profile.
The following have received their certifications
since the last newsletter (through 28 February
|ARTICLE SUBMISSION &
Nievalyn C. Keel, M.A., PMP
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