Program Speaker FAQs

June 2016

Questions About Speaker Consideration, Selection, and Compensation

Q1: What do I need to do to be considered as a speaker?
A: At a minimum, we need you to provide your biography and an abstract (that can be understood and that will generate member interest) at least 6 weeks before the meeting.  A draft presentation and estimated travel expenses are also requested at the same time.  If possible, also provide links to prior presentations (audio or video). Send material to d-programs3(:@:)PMINJ.org
Q2: Does the Chapter provide an honorarium? Is Travel covered?
A: PMINJ is a non-profit organization and does not provide honorariums. We do reimburse reasonable travel and a one night hotel stay.  You will also receive a framed certificate of Chapter recognition.
Q3: Can I sell my books at the meeting?
A: Speakers may have a book sale table at the meeting if discussed with the PMINJ Programs Speaker Team in advance and approved. You will need to provide your own resource to administer book sales  and take care of collecting payments. You are also responsible for shipping books to and from the facility.  PMINJ will supply a table if requested in advance. You may also offer books as giveaways for a Chapter drawing on the night of the meeting.
Q4: Where can I see information about past topics presented at Monthly Meetings?
A: On our website on this page.  .

Questions Regarding the Audience:

Q5: Chapter Size
A: We are the second largest chapter in the World. See the home page for the current member count.
Q6: How many people usually attend the monthly meetings?
A: PMINJ monthly meetings usually include approximately 150-200  Project managers at the Main Meeting Location and an additional 150 attendees at the satellite locations.
Q7 What is the level of experience of the Project Managers who attend the monthly meetings
A: 10 to 20 years’ project management experience is the average for PMINJ members.  11% of PMINJ members have more than 10 years’ experience, 60% have 10 to 20 years’ experience.  The home page includes the current breakdown of member certifications.
Q8: What percentage of the attendees are working Vs. in transition?
A: About 75 to 85% are working.  In our area many are employed by multi-nationals or Fortune 500 companies including the likes of Merck, Verizon, ATT, Bayer, Pfizer, Lucent, MetLife, Morgan-Stanley, Sanofi-Aventis and others.
Q9: Of those who attend and are working, what percentage work for large corporations Vs. doing their own consulting work?
A: There is about a even 50% split

Questions About the Meeting Format and Facilities

Q10: What is the setting for the monthly meetings?
A: The meetings are held at various hotels and conference facilities in NJ. They are also broadcast to up to 17 satellite locations (audio and slides, not video).
Q11: What is the meeting schedule?
A: The schedule is published on the Program webpage
Q12: Duration of the presentation
A: Speakers should plan to present for roughly 90 minutes followed by a short Q&A. We have the ability for satellites to also ask questions.
Q13: When are meetings held
A: Monthly meetings occur on the third Tuesday in the months of September through November and January through June (although the April meeting is reserved for the "Project of the Year" presentation)
Q14: Can I bring a guest?
A: Speakers are permitted to bring a guest.  They will also be provided with a buffet dinner along with the speaker.  With pre-arrangement, more than one guest may be allowed.
Q15: What Materials do I need to supply and on what schedule?
A: In addition to the answer for the first question above, you will also need to supply your final presentation no later than 6 weeks before the meeting. Please see the question below about handouts for further information on the handout presentation.
Q16: What is available for the presentation?
A: PMINJ will provide the meeting facility, including audiovisual items such as microphone, laptop, projector and screen. Your presentation will already be loaded onto the laptop.   No other presentation material can be accommodated.  Updates will not be accepted at the event.   
Q17: Do you provide handouts for the local/remote attendees?
A: No.  We do not provide hard copy handouts.  The presentation is made available in PDF format for download on our website.
You will supply slides in MS PowerPoint or a compatible format. We convert them to a .pdf (Adobe Acrobat portable format) for upload on the PMINJ web site where the presentation can be downloaded by attendees.  If your material is pre-publication and/or proprietary in nature, you may include appropriate warnings and labels on slides, which will be included on the downloadable versions.  If you do not want the material circulated with copyright or other labeling, please do not include it on the slides, but rather refer to it during the discussion.  Other arrangements may be available if discussed and approved in advance of the meeting, at the time the presentation is sent to the Chapter (see Q1).
Q18: How is the audio / video to the remote sites handled?  Will I have to monitor the remote group?
A: No.  We will provide someone who will monitor the questions from the remote sites.  Your presentation will be synced with the live site, so the remote attendees will see what the live group sees.  Audio will be piped to the remote group as well.  There are microphones at the remote sites, and anyone wishing to ask a question will have to speak into that microphone for you to hear.  As mentioned earlier, we will provide a resource to monitor the remote sites.
Q19: What is available for the presenter to use?  Will I have a wireless microphone available? What about a podium?
A: The presenter will be supplied with a wireless microphone and a speaker’s podium for notes.
Q20: Will I be able to see the slides on some type of monitor as I speak or will I need to keep turning around to see the screen
A: The slides will be shown on a laptop
Q21: Do I advance the slides?
A: You will have a wireless mouse to sequence the slides. You can go forward and back by pressing buttons.
Q22: Do I need to refer to the slide numbers as I present?
A: You will not need to speak the slide number; the remote sites will be projecting the same video as is being projected at the live (main) site.  It is helpful to announce the slide number if you go back.
Q23: Am I permitted to record my presentation?
A: You may record the presentation for your own non-commercial use.  The only restriction is that we ask that the camera stay on the speaker and not pan the audience.